Executive/ Personal Assistant

We are actively seeking an experienced Executive Assistant to the CEO.

The Executive Assistant to the CEO serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company.

This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance.

This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed.

Here are some examples of the actual work your day would include :

• Manage the CEO’s calendar, book meetings / appointments, and proactively anticipate scheduling conflicts.
• Coordinate travel arrangements, including flights and lodging.
• Provide administrative support for special projects including research and data analysis.
• Manage personal appointments, errands, and household tasks as needed.
• Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.

To be successful in this role, you need to have a certain amount of knowledge, skills and experience :

• Bachelor’s degree in business administration, communications, or related field.
• 5 + years of experience as an executive assistant supporting C-Suite executives.
• Excellent organizational, time management, and multitasking skills in a fast-paced environment.
• Strong interpersonal and communication skills.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.