Election Warehouse Manager

SUMMARY

The Election Warehouse Manager leads the logistical operations that make in-person Elections possible. The incumbent will have an in-depth working knowledge of Montgomery County's voting system, collaborate with relevant team members to build efficiencies, solve problems, and continuously improve the "behind the scenes" aspects of Election Administration.

The Election Warehouse Manager supervises the voting machine technicians & warehouse assistants; ensuring strict adherence to all relevant local, state & federal rules / regulations that pertain to election system management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Strict adherence to policies regarding documentation, record retention, logic & accuracy testing;
• Coordinates with Voting System's Administrator to perform Logic and Accuracy Testing;
• Hardware repair and maintenance of all voting system components;
• Coordination of RMAs as necessary;
• Providing training to colleagues on products and procedures;
• Participate in ongoing instructional classes and voting machine demonstrations;
• Supervises and directs creation of Polling Place supply boxes, ordering additional supplies as needed and keeping detailed inventory;
• Supervises and directs temporary staff during the election cycle;
• Troubleshoots equipment problems and identifies needed repairs;
• Tests all incoming and outgoing equipment to ensure equipment is maintained adequately and in proper working order;
• Documents policies and procedures relating to repairs and maintenance of equipment;
• Directs shipping and receiving and / or assists with the delivery process, checking in of materials, matching purchase orders to sales orders;
• Performs thorough quality assurance on essential materials and their distribution;
• Responsible for maintaining safe movement and egress within warehouse by organizing pallets and mobile storage;
• Adheres to Warehouse Security Protocols;
• Handles service calls, particularly on Election Day;
• Collaborates with Election Personnel Manager to create training materials for Poll; Workers, provides post-election feedback on training efficacy;
• Assist with all post-election audits as required;
• Assist with any recount proceedings as needed;
• Coordinate with appropriate vendors and internal personnel regarding; deployment of equipment to polling locations;
• Coordinate with Election Personnel Manager regarding supplies for deployment to polling locations (how-to guides, forms etc.);
• Lead Election Night material return operations for both the Primary & General Elections;
• Additional election activities as needed and assigned. This position will be cross-trained on various roles within the Voter Services department;
• All other tasks as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• HS diploma required, BS preferred or equivalent experience;
• Ability to work independently;
• Strong communications skills;
• Strong customer service skills;
• Ability to multi-task;
• Familiarity with hand tools;
• Ability to use a pallet jack;
• Analytical / Organizational Skills;
• Must be willing and able to work overtime;
• Must be reliable and dependable : attendance and promptness are of the utmost importance;
• Must project a professional demeanor at all times;
• Must be able to perform well in high intensity situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be able to handle tools and lift / move equipment.

Must be able to stand / move for long periods of time.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls;

reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and / or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

This position primarily operates in a warehouse environment.

The noise level in the work environment is usually moderate.