Facilities Assistant

Job Description

Job Description

We are looking for a diligent PART TIME Facilities Assistant to join our team in ANN ARBOR, Michigan. This role is fully ONSITE M-F either 9am -2pm or 10am - 4pm.

This role involves offering office support and administrative duties to ensure the smooth running of our facilities. As part of our team, you will be the primary point of contact for various stakeholders, including landlords and vendors.

As Facilities / Admin Assistant contractor, you will help drive the efficiency of our business by providing facilities office support and administrative duties.

This role requires an independent self-starter who serves as an ambassador and demonstrates sound judgment and establishes a foundation of loyalty through behaviors that inspire trust.

ONLY those who qualify will be considered. Pay up to $25 / hr.

Duties of the Facilities Assistant :

Front Office Management :

• Ensure effective Courier management both inbound and outbound.
• Provide superior and seamless service during guest and client visit.
• Guest relation, client visit, conference room bookings.
• Maintain records, data integrity, safety compliance and resource optimization.
• Understand and adhere to safety norms.

Facilities and Infrastructure Management :

• Ensure logistical assistance for organizing events both externally and internally for all stakeholders.
• Support teams to arrange and procuring items for the social and team bonding events organized and decorating the office premises for such events.
• Handle visitor management.
• Support Office Maintenance - Cleaners, Repairs, Renewals, stationary etc.
• Proactive role for any supporting facilities works to be scheduled with MEP’s (Mechanical Electrical Plumbing) and associated workloads.
• Track stocks of office supplies and place orders when and if necessary.

Vendor Management :

• Act as POC for any escalations between business and service provider.
• Ensure quality of service provided within the office are on par with prescribes company standards.
• Ensure that all the registers relating to contractors, housekeeping, security are maintained as per the statue and periodical reviews.

Additional duties :

• Undertake any other Ad- Hoc duties as and when assigned.
• Support other lines of business as and when required.
• What you will bring to the role
• 3+ years of facilities admin experience
• Excellent administrative skills and organizational skills
• Strong written and verbal communication skills
• Proficiency in Microsoft office, including PowerPoint, Excel and Word
• Proactive problem solver with exceptional communication skills and the ability to multi-task
• Well organized and able to work independently and take own initiative
• Able to work with all levels of the company across multiple locations
• Ability to maintain professionalism and confidentiality with all materials and exercise discretion
• Proficiency in Computerized Maintenance Management Systems (CMMS)
• Familiarity with the software 'About Time'
• Understanding of Budget Processes
• Excellent Communication skills
• Experience with Conference Room management
• Strong Customer Service skills
• Ability to apply Creative Problem Solving techniques
• Experience in Facilities Management and Coordination
• Ability to Direct Visitors effectively
• Basic knowledge of Facilities Coordinator responsibilities
• Strong problem-solving skills and the ability to work under pressure.
2 days ago