Medical Data Assistant

Job Description

Job Description

Overview :

As a Medical Data Assistant / Pathology Secretary, you will be crucial in supporting the administrative and data management functions within a pathology department or medical facility.

Your responsibilities will primarily revolve around organizing, managing, and maintaining medical data and records and providing secretarial support to the pathology team.

Key Responsibilities :

Data Management :

• Accurately input, update, and maintain medical data and records using electronic health record (EHR) systems or other specialized software.
• Ensure the integrity, confidentiality, and security of medical records in compliance with regulatory standards (e.g., HIPAA).
• Retrieve and compile patient information, laboratory results, diagnostic reports, and other relevant data as needed by healthcare professionals.

Administrative Support :

• Schedule appointments, meetings, and procedures for patients and medical staff.
• Manage incoming and outgoing correspondence, including emails, phone calls, and faxes.
• Assist in preparing and distributing medical reports, presentations, and other documents.
• Maintain an organized filing system for medical records and documents.

Pathology Support :

• Coordinate with pathologists, laboratory technicians, and other healthcare professionals to ensure efficient workflow within the pathology department.
• Assist in preparing and processing tissue samples, including labeling, tracking, and documentation.
• Collaborate with medical staff to manage pathology-specific tasks such as autopsy reports, specimen collection, and laboratory tests.

Communication and Liaison :

• Serve as a point of contact for patients, healthcare providers, and external stakeholders regarding medical data inquiries, appointment scheduling, and other administrative matters.
• Communicate effectively with internal team members to relay important information and ensure smooth operations.

Quality Assurance and Compliance :

• Participate in quality assurance activities related to data accuracy, completeness, and timeliness.
• Adhere to established protocols and procedures to maintain compliance with regulatory standards and institutional policies.

Qualifications :

• High school diploma or equivalent; associate or bachelor's degree in healthcare administration, medical assisting, or related field preferred.
• Proven experience in medical administration, data entry, or healthcare support roles.
• Familiarity with medical terminology, pathology procedures, and electronic health record systems.
• Strong organizational skills with keen attention to detail and accuracy.
• Excellent communication skills, both verbal and written.
• Ability to multitask, prioritize workload, and work effectively in a fast-paced environment.
• Proficiency in computer applications such as Microsoft Office (Word, Excel, Outlook) and EHR software.
• Knowledge of relevant regulatory requirements (e.g., HIPAA) and medical ethics.

Job Posted by ApplicantPro