Administrative Assistant (Seasonal)

Position : Administrative Assistant (Seasonal) Status : Temporary Full-time (August-December)

Department : Resource Development Number of Openings : 1

Applications accepted beginning April 1st. Interviews to start in early May.

United Way of Greater Milwaukee & Waukesha County changes lives and improves our community by mobilizing people and resources to drive strategic impact in health, education, and financial stability.

United Way of Greater Milwaukee & Waukesha County invests in over 200 programs at over 100 local nonprofits and community wide initiatives that improve lives.

In 2023, United Way raised over $57 million!

Summary :

United Way of Greater Milwaukee & Waukesha County is currently seeking an Administrative Assistant for our 2024 Community Campaign.

Each fall, large numbers of area companies hold a workplace giving campaign for United Way. During this busy time, an Administrative Assistant can help United Way of Greater Milwaukee & Waukesha County with daily administrative tasks to make the campaign a success! This position starts with United Way on Thursday, August 1st with thorough training, and ends on Thursday, December 12

with the close of the Community Campaign.

Why be a Seasonal Administrative Assistant?

• The connections you will make. During your time at United Way, you will be working with other United Way of Greater Milwaukee & Waukesha County staff and learning about many businesses and non-profits in our community.
• The fantastic learning opportunities that you'll receive. This is a resume building experience - you'll receive training and learn new skills.
• Grow skills in customer service, project management, and non-profit experience during a robust 2-week training program.
• Strengthen your knowledge of community issues and organizations that address those issues and increase their confidence, executive presence, and leadership abilities!

Responsibilities and Essential Job Functions :

• Learn all about ANDAR - United Way's donor database - and have a hand in data clean-up and maintenance projects.
• Work to create custom, pre-printed pledge forms for local companies' workplace giving campaigns.
• Execute large mailings using mail merges in Word, printing letters and stuffing envelopes.
• Fulfill requests for company campaigns including additional materials, banners, tablecloths, and incentives, including United Way branded items, donated tickets and more.
• Maintain storage and organization of campaign incentives and campaign materials.
• Attend and participate in weekly staff meetings, ongoing training sessions, United Way's Community Campaign Kickoff and Campaign Closing Celebration.
• Some of these activities may change to accommodate virtual and hybrid campaigns.

Core Competencies :

Mission-Focused. The top priority for all United Way professionals is to create real social change understanding that improved lives is the end game.

This drives their performance and professional motivations.

Relationship-Oriented. United Way professionals understand that people come before process and are astute in cultivating and managing relationships toward a common goal.

Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.

Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.

Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.

Additional Skills and Competencies :

Accountability! You need to be committed to making our community campaign successful and to helping our local companies do well.

This is accomplished by your commitment to providing excellent customer service and professional adaptability.

• Ability to work independently, but also a desire and ability to work as a team - willingness to learn new skills and share knowledge with others.
• Ability to multi-task, managing several projects at once by prioritizing and planning.
• Intermediate Excel skills are necessary to create and manipulate spreadsheets.
• Intermediate Word skills are required to performing mail merges.
• Adaptability and willingness to learn other computer programs such as ANDAR and web-based reports is also a key component of this role.
• Strong written and verbal skills are necessary to effective communication in all facets of our business.
• Adaptability to a fast-paced environment with very high demands.
• Ability to represent United Way of Greater Milwaukee & Waukesha County in a consistently professional manner.

Education and Experience Requirements :

• A high school diploma or equivalent.
• A commitment of 40 hours per week.
• The ability to lift up to 25 pounds (to deliver campaign materials) and to walk, sit and stand for extended periods.
• A valid driver's license, reliable automobile and auto insurance coverage is preferred. Please note that if needing to drive on the job, mileage is reimbursed.
• 1 year of relatable work experience (performing administrative tasks in an office environment) is preferred or an internship / community service equivalent.

Americans with Disabilities :

It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended.

UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual's physical or mental disability.

UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense.

UWGMWC's policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.

Equal Opportunity Employer :

It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic.

This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.

Diversity, Equity & Inclusion Statement :

Diversity, Equity & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment.

We believe this allows us to attract, retain the best possible colleagues to use their full gifts to serve our community.

We are looking for other great colleagues who are excited about this important work.

This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required.

The duties and / or requirements of this position may be modified, added, or deleted at any time. Other duties may be assigned.