Executive Assistant

Req # : 45493

Category : Clerical / Administrative Support

Status : Full-Time

Shift : Day

Department : Nursing Administration

Location : Children's Specialized Hospital Inpatient Hospital, 200 Somerset St, New Brunswick, NJ 08901

Children's Specialized Hospital is the nation’s leading provider of inpatient and outpatient care for children from birth to 21 years of age facing special health challenges from chronic illnesses and complex physical disabilities like brain and spinal cord injuries, to developmental and behavioral issues like autism and mental health.

Children's Specialized Hospital is now in its third century of caring for those in need. Our Boards of Trustees, physicians, therapists, nurses, staff, volunteers, and donors remain dedicated to the very ideals of the Hospital's founders and committed to providing the best care possible so that every child who seeks our help reaches their fullest potential.

At 13 different New Jersey locations, our pediatric specialists partner with families to make our many innovative therapies and medical treatments more personalized and effective, so children can achieve more of their goals.

Job SummaryEssential Job Functions

• Responsible for scheduling, coordinating, and taking notes at meetings.
• Maintains and monitors communication with project partners.
• Maintains project documentation.
• Coordinates materials management related to a project.
• Assists with tracking project implementation.
• Assists with compiling safety resources.
• Plan, organize, and prepare materials in support of departmental daily activities.
• Establish and maintain office systems.
• Maintain files, established departmental / hospital policies & procedures, office supplies, and equipment.
• Completes tasks and provides coverage as required.
• Other activities as directed by the Supervisor.

Formal Education and Job-Related Experience

High School diploma.

Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.

Minimum of two years experience as executive assistant or equivalent; excellent communication, organization and follow-through;

familiarity with Microsoft Word, Outlook, Excel, and PowerPoint. Bilingual preferred. Excellent time management skills, ability to work well with a variety of organizations and personnel with compassion, tact, and clarity.

Job Specific Contacts

Work with Special Healthcare Educator and other CSH staff, community members, businesses and organizations.

Physical Demands

Office environment with visits to community agencies.

Working Environment - Additional Comments

Concentration is required in a distracting environment.

Work collaboratively with department and hospital staff.

RWJBarnabas Health is an Equal Opportunity Employer

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