Job Description
Job Description
We are seeking an Executive Assistant to join our team in Addison, Texas. This role will primarily revolve around providing administrative support to the Chairman and interacting with various levels within the organization, as well as customers and vendors.
The Executive Assistant will handle numerous administrative tasks, maintain confidentiality, and assist in the development, implementation, and maintenance of various programs.
This role offers a contract to hire employment opportunity.
Responsibilities :
- Professionally answer, screen, and direct phone calls for the Chairman.
- Monitor, read, and respond to emails in a timely and appropriate manner.
- Prepare and manage confidential correspondence and documents.
- Gather and prepare information for meetings, record meeting minutes, obtain responses and maintain records.
- Assist in drafting, proofing, printing, and distributing the quarterly company newsletter and monthly blog.
- Make complex global travel arrangements and accommodations, preparing detailed travel plans, itineraries, and agendas.
- Arrange and coordinate special events as required.
- Maintain an organized filing system of both paper and electronic documentation.
- Manage an active calendar for both personal and professional obligations, keeping the Chairman informed of upcoming commitments and responsibilities.
- Oversee multiple priorities for the Chairman across business, personal ranch, and residence.
- Submit weekly status reports to the Chairman regarding ranch activities.
- Complete critical and miscellaneous tasks regarding business and personal matters, facilitating the Chairman's ability to effectively lead the company.
- Carry out any other duties reasonably required by the Chairman.
- Proven experience in a similar role such as Executive Assistant or similar.
- Proficiency with 'ADP - Financial Services', 'Cisco Webex Meetings', 'Concur', 'CRM', 'Kronos Timekeeping System', 'About Time'.
- Strong skills in calendar management.
- Excellent communication skills, both verbal and written.
- Experience in organizing conference calls and coordinating meetings.
- Ability to manage correspondence, including email communications effectively.
- Skill in composing professional correspondence and letters.
- Experience in distributing meeting minutes.
- Must possess a high level of confidentiality and discretion.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Strong organizational skills with a keen attention to detail.
- Ability to problem-solve and make decisions.
- Excellent interpersonal skills, with the ability to interact with all levels of the organization.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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