Administrative Assistant/Estimator - Restoration Company

Do you love helping people through difficult situations?

Then don’t miss your chance to join our Franchise as a new Program Vendor Manager / Mitigation Estimator. In this position, you will be making a difference each and every day.

We have a sincere drive toward the goal of helping make fire and water damage Like it never even happened !

Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys supervising others, and is a serious multi-tasker.

If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations?

Then you may be our perfect hero !

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate, with opportunity to learn and grow.

Job Description :

Perform and coordinate all job file tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs.

Create preliminary estimates on initial self-pay jobs, create estimates through Xactimate and Symbility (not used much) and perform job file backup (server job file organization).

Coordinating between third party programs such as Alacrity, Wilbur, Sedgwick and Servpro Corporate is a daily part of the job.

Take and make calls to these third-party administrators, techs and managers in the field and put it all together for one complete file.

Load all docs on the server, hand in invoices to be typed and billed, when a job closes out.

Responsibilities :

• Monitor job file status and job file audit status
• Maintain job file WIPs
• Monitor and ensure client requirements are followed
• Review and validate initial field documentation
• Create preliminary estimate
• Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
• Maintain internal and external communications
• Complete and review job file documentation for final upload and the audit process
• Perform job close-out

Qualifications :

• 2+ year(s) of administrative or office-related experience and business experience
• Experience in the commercial cleaning and restoration or insurance / service industry is desired
• Experience with writing estimates, job file processes, and quality assurance, a plus
• Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
• Ability to remain calm and professional during tense or stressful situations
• Excellent organizational skills and strong attention to detail
• Very self-motivated and goal-oriented
• Capability to work in a fast-paced, team-oriented office environment
• Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
• Ability to learn new software, including Xactimate, Symbility and proprietary software (Servpro)
• Minimum of HSD / GED, Associates / bachelor’s degree preferred
• Ability to successfully complete a background check subject to applicable law

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise.

SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc.

the Franchisor, in any manner whatsoever.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise.

SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.