Development Assistant (Administrative Assistant III)

University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Advancement

Job Title : Development Assistant (Administrative Assistant III)

Position # : 00760328 - Requisition # : 34231

Job Summary : Position Emphasis :

Position Emphasis :

Under minimum supervision, performs tasks of Administrative Assistant III and may provide functional guidance to clerical staff.

Applies skills and knowledge in multiple functions.

Examples of Work Performed :

General and Strategic Administrative 60%

• Performs development functions on behalf of 4-5 development officers and is a first point of contact for internal and external colleagues.
• Provides administrative support functions, such as answering and directing phone calls and emails, sorting and distributing mail, establishing and maintaining files, document management, maintaining office equipment, copies and faxes documents.
• Schedules meetings and appointments, and proactively maintains calendars to ensure efficient time management. Assists staff with calendar management, expense reimbursement, and data entry relative to contacts and activities as needed.

Coordinates actions, questions, and decisions between manager and others.

Works with supported staff as a strategic partner to help the team be as efficient as possible. Acts in a proactive manner at all times.

Follows through on assignments from beginning to end, ensuring to always close the loop and remain in constant communication with the requestor throughout the project.

Technical Administrative 40%

• Processing of checks including research on source of gift and destination of funds.
• Assists in fund agreement setup, routing, and stewardship activities. Utilizes data from the central database to create requested reports, spreadsheets, and correspondence on a routine basis.

Generates and refines downloads for reports and mailing labels as requested by staff.

Completes new account forms, routing, and following-up on forms and fund agreements to ensure required approval signatures are obtained in timely manner;

provides complete information to accounting and stewardship departments and processing staff. Processes donor checks and gifts, complete routing and tracking of forms, and generates appropriate acknowledgments.

Updates donor database with notes, strategic plans, contact reports, tasks, etc. to ensure the most current and relevant information is available.

Researches and resolves issues or discrepancies daily regarding donations, fund transfers, and new gift funds. Follows up to confirm changes have been made.

• Prepares routine and non-routine correspondence,
• Mail fund agreements, donor gifts, communications materials, and other items at the request of the supported staff.
• Acts as liaison between the Foundation and the University regarding questions, research information, reports, and operations.

Other and Events Support 10%

• May be asked to work after hours and / or weekends for donor related functions periodically
• Other duties as assigned.

Work Location :

Hybrid - this role is eligible for a hybrid work schedule with at least one day on campus and as needed for in-person meetings and events.

The employee must reside in Colorado.

Why Join Us :

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including :

• Medical : Multiple plan options
• Dental : Multiple plan options
• Additional Insurance : Disability, Life, Vision
• Retirement 401(a) Plan : Employer contributes 10% of your gross pay
• Paid Time Off : Accruals over the year
• Vacation Days : 22 / year (maximum accrual 352 hours)
• Sick Days : 15 / year (unlimited maximum accrual)
• Holiday Days : 10 / year
• Tuition Benefit : Employees have access to this benefit on all CU campuses
• ECO Pass : Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Diversity and Equity :

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff.

The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans.

In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications :

Minimum Qualifications :

• Three years of general clerical experience.
• Substitution : College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications :

• Professional experience working in non-profit, events, and / or development / fundraising.
• Professional experience making travel arrangements.
• Experience using donor database software, such as Advance, or similar software.

Competencies :

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Attention to detail
• Demonstrated commitment and ability to advance diversity and inclusion.
• Knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.
• Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
• Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.
• Solid ability to coordinate technical presentations including hardware set up.
• Solid knowledge of database management with the ability to query reports, utilize data, and convert programs.
• Solid ability to work with accuracy and attention to detail and solid knowledge of money handling and mathematics.
• Solid knowledge of multi-line phone system.
• Personal computer proficiency required, especially as related to Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Access; and Database applications.

How to Apply :

For full consideration, please submit the following document(s) :

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to : Shannon Palombi, [email protected]

Screening of Applications Begins :

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 6, 2024.

Those who do not apply by this date may or may not be considered.

Anticipated Pay Range :

The starting salary range (or hiring range) for this position has been established as $60,000 - $63,540

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator : http : / / www.cu.edu / node / 153125

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.

To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.

[email protected] .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors.

To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively.

In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

Administrative Support and Related

Primary Location

Hybrid

Department : U0001 Anschutz Med Campus or Denver - 21560 - ADM-CHAN Advancement Anschutz

Schedule

Full-time

Posting Date

Jul 17, 2024

Unposting Date

Ongoing

Posting Contact Name : Shannon Palombi

Posting Contact Email : [email protected]

Position Number : 00760328