ADMINISTRATIVE ASSISTANT III

is to work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.ROLE SUMMARYUnder general supervision, the class performs administrative and office management support functions for a city manager, or supervises clerical and administrative office operations;

and performs related duties as required. ESSENTIAL DUTIES & RESPONSIBILITIES

• Interacts with clients with empathy and compassion, providing a supportive and non-judgmental environment for patients, ensuring patient comfort and safety;
• Researches, compiles and analyzes data to prepare programmatic and administrative reports;
• Relays and interprets management directives to staff;
• Participates in the conduct of studies and special projects and prepares reports on findings;
• Studies office operational processes and recommends procedural changes to improve efficiencies;
• Creates and maintains databases and spreadsheets using various software packages;
• Edits and proofreads documents and reports;
• Drafts correspondence for supervisor’s signature;
• Orders and maintains materials and supplies and resolves problems with vendors;
• Responds to inquiries or complaints from the general public and explains departmental policies;
• Researches costs and analyzes expenditures to assist in the preparation of the annual budget;
• Maintains basic accounting and petty cash records for office related expenditures.
• Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions;
• Coordinates office support services;
• Establishes and implements work standards and clerical and administrative procedures and ensures standard are met;
• Provides instruction and training to staff on work operations and evaluates their performance;
• Prepares employee works schedules;
• Assists staff in resolving complex or sensitive operational work problems;
• Prepares various work reports regarding office expenditures, work operations and staff activities;
• Interprets personnel policies and procedures to staff;
• Attends meetings in the absence of the supervisor;
• May participate on task force committees to evaluate existing processes and recommend methods to improve systems.NOTE : The list of essential duties is not intended to be inclusive;

there may be other duties that are essential to particular positions within the class Locations : Greater Lawn Location 4150 W.

55th St., Chicago, IL 60632 Days : Monday FridayHours : 8 : 30am to 4 : 30pm (3-4 days / week), 11 : 30am 7 : 30pm (1-2 days / week)

Qualifications

POSITION REQUIREMENTS Experience : Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

OTHER SKILLS, ATTRIBUTES, AND ABILITIES

• Good knowledge of office management, administrative procedures, and practices
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer. City of ChicagoBrandon Johnson, Mayor Applications for this position will be accepted until 11 : 59 pm CDT on 7 / 09 / 2024