Financial & Human Resources Associate

Financial & Human Resources Associate-24000001GS

Description

University of Tennessee, Knoxville

Center for Global Engagement

Financial and Human Resources Associate

Regular Full Time Non-Exempt

UT Market Range MR067 expected salary $ 45,000 - $53,000

The is hiring a Financial and Human Resources Associate to join our administrative team. CGE is comprised of six units (English Language Institute, the International House, Global Security Risk and Resilience, International Student and Scholar Services, and Programs Abroad, Global Research Innovation and Partnerships) who are responsible for working throughout campus, across Tennessee and around the world to provide enriching and diverse international experiences for faculty, students and scholars.

The is Tennessee’s flagship university and premier public research institution.We are an R-1 land-grant university with approximately 30,000 students, 9500 faculty and staff, 11 colleges, and over 300 degree programs.

There are more than 1600 international students and scholars on the UTK campus. The University is located on a 580-acre campus in the city of Knoxville in eastern Tennessee, near the Great Smoky Mountains.

The University of Tennessee Knoxville campus is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.

The is a hidden gem surrounded by eight gorgeous lakes, with a beautiful and walkable downtown, a diverse music scene including internationally recognized festivals, active neighborhoods, unique restaurants, and a robust offering of diverse cultural and outdoor activities.

UTK is located within easy driving distance to the Great Smoky Mountains, Atlanta, Nashville, Asheville, Charlotte, Louisville, and Cincinnati.

It is only a day’s drive to Memphis, Chicago, and Washington D.C. Knoxville and the surrounding counties have a population of more than 850,000 people.

Position Summary

The Financial and Human Resources Associate serves as a financial and human resources subject matter expert for the Center for Global Engagement, (CGE).

• As a primary point of contact in the CGE Business and Human Resource offices, this position develops and disseminates standardized internal procedures;
• trains CGE colleagues; provides guidance on financial and human resource policies and procedures to select the best path forward and improve overall institutional knowledge;
• ensures consistent alignment with university policies to maintain compliance; performs in depth research and analysis to correct errors and solve complex problems;

as well as performs routine finance and human resources tasks.This position also serves as liaison between CGE personnel and experts in UT / K offices such as finance and budget as well as human resources, to strengthen operational efficiency and minimize redundancy.

Position Responsibilities

Financial Operations : Compliance, Oversight, Execution

oBuild and maintain comprehensive knowledge of institutional as well as departmental financial policies and implements them accurately to ensure compliance and sustain internal standards.

oMonitor budget allocations, expenditures, fund balances and related financial activities to ensure accuracy and compliance of about 20 primary accounts and more than 100 secondary accounts.

oMaintain oversight of more than 18 scholarships and other financial awards that originate from the Center for Global Engagement to ensure timely and accurate disbursement.

oDevelop departmental expertise in financial and accounting requirements throughout the sponsored research lifecycle.

oProcess, track, and analyze complex financial transactions to : ensure funding obligations are met by all parties involved, expenditures do not exceed allocation, continuously improve projections and budget forecasting.

oPerform, prepare, and submit the Center for Global Engagement’s response to annual projects related to the fiscal year lifecycle, such as Computer Upgrade Program, Moveable Equipment Inventory, Space Survey, Self-Assessment, A Account Packets and other projects related to the fiscal year close.

oExecute all stages of account lifecycle, such as opening and closing accounts and archiving originating documents that are important to institutional knowledge.

oInitiate routine financial tasks, according to predetermined intervals and deadlines, in systems such as IRIS, Payment Works, UTK’s contract management and travel systems.

These tasks include : accounts payable activities such as paying invoices, preparing reimbursement requests; processing 10+ p-card statements and reconciling 10-15 account ledgers on a monthly basis;

accounts receivable tasks such as, preparing deposits, processing application fees in Touchnet, and tracking income.

oReviews routine financial tasks initiated by others in CGE.

oAdopts new technology as it is implemented by UT / K and adapts internal processes and workflows accordingly, to optimize tools and resources and improve departmental performance.

Human Resources Practitioner and Liaison

oDevelop departmental expertise and perform all tasks related to the human resources lifecycle from recruitment through termination.

Duties include, being the first point of contact for hiring managers across CGE, preparing job announcements, initiating recruitment efforts, supporting search committees, completing hiring paperwork, onboarding, performance review and goal setting tasks, and termination activities.

oIndependently execute student assistant hiring workflow from origination through termination, maintaining accurate student assistant position rosters.

oCollaborate with CGE unit directors, graduate school and HR personnel to recruit, hire and terminate graduate assistants.

oInitiate dialog with UTK HR Career Gateway personnel to source temporary employees when necessary.

oOversee payroll activities to make sure deadlines are met. Verify payroll results by utilizing check register and payroll distribution reports to cross reference charges.

oProactively communicate with colleagues in various human resources departments, such as compensation, records, and payroll, to collaboratively solve more complex HR matters.

Administrative Operations Coordination

oWork effectively with colleagues from within CGE and UT / K departments such as, finance and budget, human resources, financial aid, sponsored projects, OREID, housing, bursar, facilities, printing and parking services, to ensure accurate and efficient workflows that achieve outcomes in alignment with strategic objectives.

oDevelop, revise, and disseminate expectations, processes and procedures and provides guidance as needed to current and new employees.

oSeek continuous process improvement opportunities to optimize resources and minimize redundancy.

oContribute to strategic planning process by making suggestions based on experience and perspective from this position.

Resolve Barriers to Success

oCombine comprehensive knowledge of institutional and departmental policies, with critical thinking, problem solving, conflict resolution, and sound judgement skills to identify constraints and remove barriers to success through all levels of the organization.

oUtilize all available resources to gather information, run reports, collect data, establish relevant context, to research and discover root causes of barriers that prevent forward momentum for the department.

oProactively collaborate with stakeholders, consistently apply systems thinking, leverage professional relationships and expertise to find solutions to barriers that are mutually beneficial.

oImplement solutions.

Other Duties as Assigned

oAssists colleagues throughout the organization with unanticipated work-related activity.

Some activities may be within the scope and skill set of primary responsibility; although some

activities may require willingness and ability to learn something new that will help CGE achieve it’s

vision.

Qualifications

Education and Experience : Bachelor’s degree and three years of financial related experience. In lieu of a bachelor’s degree, candidates with three additional years of related experience will be considered.

Education and Experience : Bachelor’s Degree in Accounting, Finance, Business Administration, Management or related field.

Five years of relevant progressively responsible experience.

Knowledge, Skills and Abilities :

• Ability to review and accurately apply UT System, UTK and CGE policies to all work activities, particularly financial and human resource related tasks, to maintain compliance.
• Ability to establish and maintain respectful and effective working relationships with colleagues, at all levels, across UTK’s diverse workforce.
• Ability to gather relevant information from multiple sources and synthesize information in order to provide guidance through non-routine financial and human resource situations, and resolve complex problems.
• Knowledge and understanding of Generally Accepted Accounting Principles (GAAP).
• Excellent customer service, critical thinking, problem solving, conflict resolution, sound judgment and decision-making skills.
• Excellent verbal and communication skills that are effective with individuals from diverse backgrounds, environments and roles.
• Ability to prioritize, organize, and manage a high volume of work with multiple tasks in order to meet internal and external deadlines.
• Ability to enhance training through effective self-directed learning initiatives.
• Ability to maintain confidentiality.
• Intermediate to advanced knowledge in the use of Microsoft software applications such as Excel, Work, Outlook, SharePoint, Teams

Knowledge, Skills and Abilities :

• Working knowledge of enterprise resource planning software such as SAP (IRIS)
• Ability to create detailed documentation of work processes and procedures.
• Proficiency in Oracle Financial Management System

Other Admin Asst / Secr / Clerical

Primary Location

US-Tennessee-knoxville

Organization

Center For Global Engagement - Admin

Schedule

Full-timeCampus / InstituteKnoxville

Job Posting

Jul 15, 2024, 1 : 54 : 21 PM