Human Resources Coordinator

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world.

Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

Job Description

Primary Responsibilities / Essential Functions

• Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate personnel, creating new employee files, coordinating orientation, and supporting training efforts.
• Responding to internal and external HR related inquiries or requests and provide assistance as needed.
• Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing HR data changes to employee records in Workday, completing logs and, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Process verification of employment requests for all locations of the cotton platform.
• Maintains Human Resource Information System records for multiple locations and complies reports from database for internal departments.
• Tracks all leaves of absence, including worker’s compensation leave, FMLA leave and medical leaves for each location; obtains any required documentation and ensure smooth transfer of information to interested parties ensuring adherence to HIPAA and ADA requirements.
• Serves as Timekeeper for the cotton platform utilizing Kronos timekeeping software; serves as backup timekeeper and subject matter expert for multiple locations.
• Maintains personnel files, medical files, I-9’s and related materials for all employees at multiple locations ensuring files are kept complete and up-to-date.
• Facilitates pre-employment screening for all applicants at multiple locations; assists HR Managers with coordinating pre-employment appointments, paperwork, and screening;

prepares offer letters.

• Support background checks for new hires and exit interviews / offboarding for terminations as needed.
• Administers employee tuition reimbursement program, obtaining relevant documentation and submitting for approvals.
• Maintains updated Job Descriptions for positions at multiple locations; updating as required with input for hiring manager and Human Resources Manager.
• Maintain applicant flow data for office locations, working closely with the receptionist and HR Manager to ensure they are kept updated and accurately reflect activity.
• Assist the cotton platform Human Resources Managers with recruitment activities.
• Processes invoices and follows up with AP / vendors as needed.
• Perform all related responsibilities as required.

Experience

Education / Professional Certifications / Licenses

• Associates Degree; Bachelor’s Degree in a HR / Business discipline preferred.
• One to two years of Human Resources experience with emphasis on calculating hours worked and processing timecards for payroll.

Knowledge / Skills / Abilities (including any physical demands)

The following are the basic qualifications :

• Outstanding verbal and written communication skills.
• Demonstrated ability to develop strong, positive relationships with both internal and external clients.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Broad range of computer skills including experience with Microsoft programs, especially MS Word, Excel and Power Point, OneNote, SharePoint, and Teams.
• Intermediate proficiency with MS Word, Excel and PowerPoint.
• Ability to maintain a high level of confidentiality.
• Strong attention to detail.
• Self-directed and motivated.
• Experience with Workday, Kronos, Dimensions, and E-Verify, preferred.

Behaviors

• Personal honesty, competence and integrity in performing Human Resources processes, tools and techniques.
• Strong communication skills and the ability to interact effectively with all levels of employees as well as outside parties to communicate information and expectations.
• Strong organizational skills with the ability to manage multiple responsibilities, prioritize workloads and perform multiple tasks that might have conflicting priorities.
• Self-directed with a high sense of urgency and strong bias for action in a highly dynamic and demanding work environment.
• Strong quantitative and analytical skills and creative problem-solving skills.
• Demonstrated experience and effectiveness to work in cross-cultural and geographically dispersed teams.

Additional Information

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following :

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with co-workers, Company business associates and the general public.
• Work together in a cooperative spirit to serve the best interests of the Company.
• Operate in a fully responsible manner and comply with the law and Company policy.
• Support and maintain the missions and core values of the Company and Human Resources team.

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

• Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage
• 401k with Company Match
• Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits
• Paid Time Off (PTO) and Paid Holidays
• Flexible work available (not applicable to all roles)

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Equal employment opportunity (EEO)

Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders : our people, our business partners, the communities we touch and the environment around us

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world.

Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

Job Description

Primary Responsibilities / Essential Functions

• Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate personnel, creating new employee files, coordinating orientation, and supporting training efforts.
• Responding to internal and external HR related inquiries or requests and provide assistance as needed.
• Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing HR data changes to employee records in Workday, completing logs and, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Process verification of employment requests for all locations of the cotton platform.
• Maintains Human Resource Information System records for multiple locations and complies reports from database for internal departments.
• Tracks all leaves of absence, including worker’s compensation leave, FMLA leave and medical leaves for each location; obtains any required documentation and ensure smooth transfer of information to interested parties ensuring adherence to HIPAA and ADA requirements.
• Serves as Timekeeper for the cotton platform utilizing Kronos timekeeping software; serves as backup timekeeper and subject matter expert for multiple locations.
• Maintains personnel files, medical files, I-9’s and related materials for all employees at multiple locations ensuring files are kept complete and up-to-date.
• Facilitates pre-employment screening for all applicants at multiple locations; assists HR Managers with coordinating pre-employment appointments, paperwork, and screening;

prepares offer letters.

• Support background checks for new hires and exit interviews / offboarding for terminations as needed.
• Administers employee tuition reimbursement program, obtaining relevant documentation and submitting for approvals.
• Maintains updated Job Descriptions for positions at multiple locations; updating as required with input for hiring manager and Human Resources Manager.
• Maintain applicant flow data for office locations, working closely with the receptionist and HR Manager to ensure they are kept updated and accurately reflect activity.
• Assist the cotton platform Human Resources Managers with recruitment activities.
• Processes invoices and follows up with AP / vendors as needed.
• Perform all related responsibilities as required.

Experience

Education / Professional Certifications / Licenses

• Associates Degree; Bachelor’s Degree in a HR / Business discipline preferred.
• One to two years of Human Resources experience with emphasis on calculating hours worked and processing timecards for payroll.

Knowledge / Skills / Abilities (including any physical demands)

The following are the basic qualifications :

• Outstanding verbal and written communication skills.
• Demonstrated ability to develop strong, positive relationships with both internal and external clients.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Broad range of computer skills including experience with Microsoft programs, especially MS Word, Excel and Power Point, OneNote, SharePoint, and Teams.
• Intermediate proficiency with MS Word, Excel and PowerPoint.
• Ability to maintain a high level of confidentiality.
• Strong attention to detail.
• Self-directed and motivated.
• Experience with Workday, Kronos, Dimensions, and E-Verify, preferred.

Behaviors

• Personal honesty, competence and integrity in performing Human Resources processes, tools and techniques.
• Strong communication skills and the ability to interact effectively with all levels of employees as well as outside parties to communicate information and expectations.
• Strong organizational skills with the ability to manage multiple responsibilities, prioritize workloads and perform multiple tasks that might have conflicting priorities.
• Self-directed with a high sense of urgency and strong bias for action in a highly dynamic and demanding work environment.
• Strong quantitative and analytical skills and creative problem-solving skills.
• Demonstrated experience and effectiveness to work in cross-cultural and geographically dispersed teams.

Additional Information

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following :

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with co-workers, Company business associates and the general public.
• Work together in a cooperative spirit to serve the best interests of the Company.
• Operate in a fully responsible manner and comply with the law and Company policy.
• Support and maintain the missions and core values of the Company and Human Resources team.

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

• Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage
• 401k with Company Match
• Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits
• Paid Time Off (PTO) and Paid Holidays
• Flexible work available (not applicable to all roles)

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Equal employment opportunity (EEO)

Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders : our people, our business partners, the communities we touch and the environment around us