Legal Secretary (Financial Restructuring Experience)

SourcePro Search is conducting a search for a Legal Secretary with a minimum of four years of law firm experience. The ideal candidate must have experience with e-filings and will preferably have supported financial restructuring.

What You'll Do :

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;
• Coordinate legal practice tasks and projects;
• Coordinate administrative functions and facilitate completion of tasks including such as finance / billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
• Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
• Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects;
• Coordinate support through the Finance Department including : edit and review process of client bills; correct time entry and promotion of time entry best practices;
• Review and support of the client billing process to include : proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;
• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
• Work overtime as required.

What You'll Bring :

• Bachelor’s degree (preferred);
• At least 4 years of legal secretarial experience or relevant legal experience (required);
• Experience with e-filings (required);
• Experience supporting financial restructuring (preferred).
• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;
• Advanced proficiency in MS Word and document editing / comparison applications;
• Advanced proficiency in MS Outlook and web-based conference call / web-sharing applications;
• Advanced proficiency in MS Excel and spreadsheet / database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced knowledge of time keeping, expense processing and legal billing;
• Advanced knowledge of relevant jurisdictional / court / agency processes and procedures;
• Advanced proficiency in document management applications;
• Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions / data, verify results, resolution of conflict and delivery or results; and
• Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.
30+ days ago