Research Administrator - 132983

Research Administrator - 132983

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Job Description

Filing Deadline : Fri 11 / 15 / 2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 11 / 5 / 24. for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 11 / 15 / 24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.

DESCRIPTION

The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions.

DoM employees approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members.

The Sponsored Projects Office (SPO) functions within DoM Administration and interfaces with data and individuals throughout the department, SoM, campus, and Health System regarding financial and operational matters.

Under the supervision of the Associate Director Sponsored Projects office, this position is responsible for providing comprehensive financial analysis and pre-award grant submission support for multiple divisions in the Department of Medicine.

The divisions' financial management involves multiple faculty and funding sources ranging from Federal, State, private grants, contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers.

The incumbent may work with international and domestic institutions and multiple sites (e.g. VA, Salk, Scripps Research Institute, Children's Hospital, Baylor University, Harvard University, University of Texas, John Hopkins, and universities in South America, Africa, and Mexico).

This position will interface with Division Chiefs and faculty to support the research mission of the Department of Medicine.

The incumbent will use skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintain contract and grant records in compliance with institutional research sponsor policies.

This position will work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards.

Guides less experienced staff. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

In addition to pre-award support, this position will be responsible for managing individual faculty member funding profiles.

This may include sponsored and non-sponsored projects in alignment with the funding agency supporting the faculty's work.

Working with domestic and international partners, this position will seek to ensure sound financial management of sponsored and non-sponsored awards through proactive collaborations with faculty.

MINIMUM QUALIFICATIONS

Seven years of related experience, education / training, OR a Bachelor's degree in related area plus three years of related experience / training.

Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

Ability to manage significant volume of transactions.

Ability to perform complex financial analysis and customized reporting. Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

Demonstrated experience designing financial management tools to administer complex awards. Demonstrated experience in budget preparation using automated spreadsheet systems.

Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

Maintains current knowledge of compliance regulations in all areas of research administration.

Demonstrated knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions;

make and implement recommendations. Demonstrated problem-solving skills and with ability to exercise discretion.

Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.

In depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out;

including but not limited to cost accounting standards.

Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

PREFERRED QUALIFICATIONS

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Must be able to work various hours and locations based on business needs.

Pay Transparency Act

Annual Full Pay Range : $69,500 - $123,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $33.29 - $59.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment;

online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department.

We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies.

Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care.

We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date.

If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page.

We look forward to hearing from you!

Apply Online

Payroll Title : RSCH ADM 3

RSCH ADM 3

Department : Medicine

Medicine

Hiring Pay Scale

$70,500.00 - $96,500.00 / Year

Worksite : Remote

Remote

Appointment Type : Career

Career

Appointment Percent :

100%

Union : Uncovered

Uncovered

Total Openings : Work Schedule :

Work Schedule :

Days, 8 Hour Shifts, Monday-Friday

Click Here to

Apply Online

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Research Administrator - 132983

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Posted

11 / 1 / 2024

Job Reference #

132983

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2024-11-01","description" : "

Payroll Title : RSCH ADM 3

RSCH ADM 3

Department : Medicine

Medicine

Hiring Pay Scale

$70,500.00 - $96,500.00 / Year

Worksite : Remote

Remote

Appointment Type : Career

Career

Appointment Percent :

100%

Union : Uncovered

Uncovered

Total Openings : Work Schedule :

Work Schedule :

Days, 8 Hour Shifts, Monday-Friday

132983 Research Administrator

Filing Deadline : Fri 11 / 15 / 2024

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 11 / 5 / 24. for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 11 / 15 / 24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.

DESCRIPTION

The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions.

DoM employees approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members.

The Sponsored Projects Office (SPO) functions within DoM Administration and interfaces with data and individuals throughout the department, SoM, campus, and Health System regarding financial and operational matters.

Under the supervision of the Associate Director Sponsored Projects office, this position is responsible for providing comprehensive financial analysis and pre-award grant submission support for multiple divisions in the Department of Medicine.

The divisions' financial management involves multiple faculty and funding sources ranging from Federal, State, private grants, contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers.

The incumbent may work with international and domestic institutions and multiple sites (e.g. VA, Salk, Scripps Research Institute, Children's Hospital, Baylor University, Harvard University, University of Texas, John Hopkins, and universities in South America, Africa, and Mexico).

This position will interface with Division Chiefs and faculty to support the research mission of the Department of Medicine.

The incumbent will use skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintain contract and grant records in compliance with institutional research sponsor policies.

This position will work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards.

Guides less experienced staff. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

In addition to pre-award support, this position will be responsible for managing individual faculty member funding profiles.

This may include sponsored and non-sponsored projects in alignment with the funding agency supporting the faculty's work.

Working with domestic and international partners, this position will seek to ensure sound financial management of sponsored and non-sponsored awards through proactive collaborations with faculty.

MINIMUM QUALIFICATIONS

Seven years of related experience, education / training, OR a Bachelor's degree in related area plus three years of related experience / training.

Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

Ability to manage significant volume of transactions.

Ability to perform complex financial analysis and customized reporting. Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

Demonstrated experience designing financial management tools to administer complex awards. Demonstrated experience in budget preparation using automated spreadsheet systems.

Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

Maintains current knowledge of compliance regulations in all areas of research administration.

Demonstrated knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions;

make and implement recommendations. Demonstrated problem-solving skills and with ability to exercise discretion.

Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.

In depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out;

including but not limited to cost accounting standards.

Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

PREFERRED QUALIFICATIONS

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Must be able to work various hours and locations based on business needs.

Pay Transparency Act

Annual Full Pay Range : $69,500 - $123,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $33.29 - $59.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment;

online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department.

We have long been at the forefront of translational - or "bench-to-bedside " - research, transforming patient care through discovery and innovation leading to new drugs and technologies.

Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care.

We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date.

If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

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