Administrative Assistant to Superintendent

Join us at MooseHeart Child City & School in Mooseheart, Illinois, as a Full-Time Administrative Assistant to the School Superintendent, where your contributions will truly make a difference in the lives of children.

This onsite position offers a unique opportunity to be at the heart of our school. With a competitive pay of $17 per hour, you'll not only advance your career but also gain invaluable experience in an environment that prioritizes student well-being and administrative excellence.

As a team member you'll be able to enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Flexible Spending Account, and Paid Time Off.

Be a key player in a mission-driven organization that values your talents and fosters professional growth. Apply today and help us create a positive impact!

What's your day like?

As a Full-Time Administrative Assistant to the School Superintendent at MooseHeart Child City & School, your daily responsibilities will include managing communications, including emails and phone calls, to ensure smooth operations within the office.

You'll be tasked with organizing schedules, coordinating meetings, and maintaining important documents, all while providing exceptional support to the Superintendent and other staff.

You'll also assist in preparing reports and presentations, helping to streamline educational initiatives. This position operates on a consistent schedule from Monday through Friday, starting at 7 : 45 AM and ending at 4 : 15 PM, providing a structured work environment that allows for a healthy work-life balance.

Your attention to detail and proactive approach will be essential as you navigate the dynamic needs of our school community.

What matters most

To excel as a Full-Time Administrative Assistant to the School Superintendent at MooseHeart Child City & School, a minimum of a High School diploma or GED coupled with 2-3 years of secretarial experience is essential.

Proficiency in the Microsoft Suite, particularly Word, Excel, PowerPoint, and Schedule+, is required, with the ability to type at a speed of 55-60 words per minute.

Excellent writing, proofreading, and editing skills will aid in the creation of clear and concise office correspondence and reports.

Interpersonal skills are crucial for effective communication with staff, youth, and visitors, ensuring a welcoming environment.

Strong organizational and time management abilities will help you prioritize tasks efficiently.

Familiarity with the operation of standard office machines, such as telephones, copiers, PCs, and fax machines, is necessary.

Additionally, the ability to handle sensitive information with confidentiality is a must for maintaining our commitment to trust and integrity within the school community.

Knowledge and skills required for the position are :

• Minimum of High School diploma or GED with 2-3 years secretarial experience.
• Ability to write
• proof and edit routine office correspondence
• reports and forms at 55-60 wpm using the Microsoft Suite of tools including Word
• Excel
• PowerPoint
• Schedule +.
• Interpersonal skills required to effectively communicate with staff
• youth and guests / callers.
• Exceptional organizational and time management skills.
• Ability to proofread and edit written materials.
• General knowledge a must for operation of standard office machines such as telephone
• copier
• PC and fax machine.
• An ability to process information in a confidential manner.

Join our team today!

So, what do you think? If this sounds like the right position for you, go ahead and apply. Good luck!