Events Coordinator- Administrative Office

Miracle Hill Ministries is South Carolina's largest and most comprehensive provider of homeless services. At our core, we exist to serve people experiencing homelessness -physically, emotionally, and spiritually.

We share the Good News of Jesus with them as they move toward independence, stability, and healthy relationships.

Summary / Purpose of Position :

Plan and manage all special fundraising events, ensure smooth execution, and work to achieve fundraising goals

Essential Duties and Responsibilities :

• Arrange, negotiate and prepare all event venues or facilities; coordinate logistics
• Book entertainment talent as needed
• Calculate budgets and ensure they are adhered to
• Coordinate and monitor event timelines and ensure tasks are completed and deadlines are met; utilize project management software for team collaboration
• Create constituent lists and prepare invitations
• Design and edit promotional materials (in collaboration with Graphics Coordinator)
• Develop and cultivate strategic alliances in the community, to include regular meetings with event committees
• Distribute invitations, manage RSVP list, respond to inquiries, and address participant needs and concerns; communicate with and coach participants who are fundraising
• Ensure a positive constituent experience at each event
• Schedule speakers, vendors, and plan overall program / schedule for each event
• Edit and manage Team Raiser fundraising platform, Online Express and fundraising events on website in collaboration with Gift Entry Specialist;

Enter expenses and constituent interactions in Raisers Edge / NXT database

• Coordinate volunteer needs and recruitment in collaboration with Director of Engagement
• Select providers or catering companies to provide food for event
• Work with Communications & Marketing Director to publicize event, including social media promotion
• Track and write grants; research additional grant opportunities (training to be provided by VP of Development)

Performance Measurements :

• Accuracy of each event's expense budget and adherence thereto
• Accuracy of tracking and reporting for each event
• Effectiveness of volunteer and staff management for each event
• Gross and net revenue for each event
• Managing change and improvements for each event
• Positive constituent experience for each event
• Professionalism of each event
• Accurate, timely completion of grant applications

Qualifications & Skills :

Bachelor Degree or proven experience in event management; detail-oriented, organized, creative, excellent written and verbal communication skills, team oriented, flexible, positive, high-energy, can-do attitude, committed to excellence and meeting deadlines, able to multi-task projects with overlapping timelines, experienced in various computer programs, applications and social media;

basic video production skills a plus (for event promotion)

Telecommuting :

The Events Coordinator is afforded the opportunity to work from home one day per week after completing the initial 90-day probationary period, should he / she choose to do so.

The work from home day should not interfere with any meetings, volunteer events, or other activities described in the Essential Duties and Responsibilities section of this job description.

The Events Coordinator should establish an appropriate work environment within his or her home for work purposes.

Religious :

• As an evangelical Christian ministry, Miracle Hill values its rights under federal law to hire individuals who share the Christian faith and the ministry's doctrinal beliefs.
• To be considered for employment, ALL APPLICANTS MUST read and agree with our Doctrinal Statement and Employment Qualifications (scroll down on page to see qualifications) .
5 days ago