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Program Coordinator II

Program Coordinator II

Texas A&M University at GalvestonGalveston, TX, US
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Program Coordinator II

The Program Coordinator II works collaboratively with leadership to plan, develop and implement programs.

Essential Duties / Tasks

ADMINISTRATION :

  • Provides administrative and financial assistance to the Senior Associate Vice President for Research and Graduate Studies on special projects benefiting TAMUG researchers, research capabilities, and research activities.
  • Participates in planning and coordinating operational procedural matters to meet department goals, objectives, and strategic plans.
  • Monitors compliance with unit, department, University and government standards, policies, and procedures related to research and graduate studies.
  • Multi-media support for departmental activities
  • Ensures timely updates to the Research and Graduate Studies website via liaison with other units at TAMUG.

COORDINATION :

  • Provide day-to-day coordination with the program coordinator to facilitate training activities, planning projects and programs.
  • Provides assessment of training activities, planning projects and programs to determine on-going needs and best practices for delivering information.
  • Maintain working knowledge of university policies, OMB circulars, federal cost standard and sponsor guidelines (NSF, NIH, DOE, NASA, DHS, and others). Answer regulation and policy questions for faculty (and students) related to research activities.
  • Assist researchers in understanding federal regulations, sponsor guidelines and university policy and how those rules affect the proposal and potential project.
  • Provide and facilitate training sessions to faculty (and graduate students) related to research compliance (i.e., export control, AUPs, IRB, RCR, either locally or coordination with Sponsored Research Services from the Division of Research at TAMU.

    • PRE-AWARD SUPPORT :

  • Provide support to faculty submitting large proposals with the following resources : team facilitation, management of proposal development processes including the organization of documents, creation of templates, proposal review including review team assessment, the collection of documents such as letters of support and CVs / bio sketches and coordination with Sponsored Research Services to accomplish budget development, compliance review and on-time submission and in compliance of all federal, state and agency guidelines.
  • Provide support to faculty on all other proposals with proposal review, coordination with Sponsored Research Services to accomplish budget development, compliance review and on-time submission and in compliance with all federal, state and agency guidelines.
  • Maintains and develops communication between partners by coordinating and attending meetings and conference calls.
  • Communicates funding opportunities to TAMUG faculty.

    • COMMUNICATION & MEDIA DEVELOPMENT :

  • Develop visually engaging written reports to document the success, initiatives, and activities of the TAMUG research enterprise, including research centers, institutes, facilities and laboratories operating under the leadership of TAMUG Primary Investigators.
  • Develop digital or multimedia creative assets to document the TAMUG research enterprise capabilities, competencies, and potential.
  • Designs brochures, signs, newsletters, materials, and other print media as needed to support the strategic plan of Research and Graduate Studies.

    • LIAISON AND OTHER :

  • Serve as a liaison between TAMUG and other administrative units such as Office of Sponsored Research Services (SRS) in the Division of Research at TAMU College Station, TEES, TAMU Vice President for Research, etc. This includes providing support for preparation and routing of proposals, award documents and budget revisions.
  • Assists faculty with budget preparation that follows cost accounting standards, Texas A&M University System policies, as well as meet the needs of the proposed project
  • Performs other duties as assigned.

    • What you need to know

    Salary : $3,929.84 monthly

    Special Instructions : A cover letter and resume are strongly recommended. You may upload these in the CV / Resume section.

    Required Education and Experience :

  • Bachelor's degree or equivalent combination of education and experience.
  • Four years of progressively responsible administration and coordination experience.

    • Preferred Qualifications :

  • At least 1 year of experience in a research environment in the public or private sector, can include time spent as an undergraduate or graduate student researcher at an accredited institution of higher education.

    • Knowledge, Skills, and Abilities

  • Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence.
  • Ability to work well under deadlines.
  • Required software competency in Microsoft office (e.g., Word, Excel, PowerPoint, Exchange, Teams) and Adobe Creative Suite (Acrobat, Illustrator, InDesign, or equivalent).
  • Flexibility and adaptability to learn new workplace software.
  • Ability to multitask and work cooperatively with others.
  • Excellent verbal and written communication skills.

    • Other Requirements and Factors

  • This position is security sensitive
  • This position requires compliance with state and federal laws / codes and Texas A&M University System / TAMU policies, regulations, rules and procedures
  • All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

    • Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

    Equal Opportunity / Veterans / Disability Employer.

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