Assistant Property Manager

Job Description

Job Description

SUMMARY

Assist the Property Manager in all property operations, excluding a supervisory role. This includes, but is not limited to, maximizing net operating income, safeguarding property assets, ensuring proper handling of funds, and protecting tax credits.

The Assistant Property Manager will help direct and coordinate activities, resources, and personnel to meet the objectives set by the Property Manager.

DUTIES

Maintain a positive, professional, and client-oriented demeanor in all interactions with coworkers, tenants, clients, and the public, whether through mail, phone, or in person.

Continuously strive for improvements in processes and results to better align with client expectations.

Support the Property Manager in ensuring that property management obligations are fully met and exceeded. Assist in overseeing daily operations including loss prevention, risk management, safety, maintenance, landscaping, marketing, tenant buildouts, snow removal, and other property management activities.

Assist in the preparation of income / expense budgets and capital budgets that meet the property owner's objectives, cash flow requirements, and leasing strategy.

Ensure these budgets serve as ongoing financial reporting tools and provide operational review and analysis for corrective actions as needed.

Assist Property Manager / s analyze and distribute monthly financial reports, including variances from budget, cash flow management, and collection strategies for receivables.

Verify CAM cost documentation and prepare annual estimates and actual CAM costs for reporting purposes.

Administer tenant leases by promptly synopsizing new leases, reviewing tenant billings, analyzing lease clauses, enforcing tenant compliance, and ensuring landlord obligations are met.

Assist in identifying leasing prospects and handle routine leasing inquiries as necessary.

Assist with tenant improvement bids and maintain accurate records of current space conditions, including roof, HVAC, utilities, and other special circumstances.

Ensure properties are kept in show-ready condition and maintain complete and accurate property files.

Coordinate collection and documentation of all revenue according to tenant lease obligations and the owner's accounts receivable policies.

Promptly address delinquent accounts and ensure accurate rent roll and accounts receivable reports in coordination with the accounting department

Assist in engaging, contracting, supervising, and approving invoices for all services required to maintain properties at or above company standards.

Be available for emergency service management and supervise on-site maintenance staff if applicable. Oversee the replacement of major capital items such as HVAC systems, roofing, and parking lots as needed.

Manage tenant relations by addressing requests for repairs, understanding rent charges, and resolving lease issues. Assist in managing tenant "fit-up" work and represent the property at tenant meetings as required.

Collaborate with internal departments, including accounting, leasing, marketing, and legal services, to ensure a team-oriented approach to property management.

Coordinate activities related to property operations that are not directly managed by the Property Manager.

Prepare for team meetings and, when necessary, lead discussions to ensure a unified approach to property operations. Maintain strong working relationships across all company departments and with external partners.

Stay updated on new technologies, systems, and procedures related to property management.

Perform additional duties as assigned to meet the needs of the property and management team

REQUIREMENTS

High school diploma or equivalent is required; post-secondary education in real estate, property management, business administration, or a related field is preferred.

Prior experience in property management, real estate, customer service, or a related field is preferred. This experience should demonstrate knowledge of property management principles, leasing processes, tenant relations, and maintenance procedures.

Knowledge, Skills, Abilities

Strong verbal and written communication skills for effective interaction with tenants, property owners, vendors, and other stakeholders.

Ability to multitask, managing leasing activities, property inspections, maintenance requests, and financial records simultaneously.

Proficiency with property management software, Microsoft Office (Excel, Word, Outlook), and other relevant technology tools is required.

Ability to resolve tenant issues and maintain positive relationships with tenants, clients, and coworkers.

Knowledge of local, state, and federal laws governing rental properties, fair housing regulations, lease agreements, and eviction procedures is essential.

Other Potential Requirements

Bilingual (Spanish / English)

Availability to work evening and weekend hours

Possession of first aid and CPR certification.

Physical Exam and T.B. Test

Fingerprint Clearance

We offer a competitive wage that includes shift differential and bilingual differential pay for some positions, as well as the below generous benefit packet for full-time employees.

Medical, dental, vision insurance.

Flexible spending Accounts

Health savings account with employer contribution.

403b retirement account

Tuition reimbursement up to $5200 per year (accessible after first 90 days of employment).

Allowance added to pay to supplement additional benefits in the amount of 2% of salary the first year and increasing every 2 years.

15 days of PTO in the first 2 years, increasing by an additional 5 days every two years.

10 paid holidays.

Short-term & Long-term Disability.

Bereavement Leave

Application Instructions

Job Seekers make sure to use Chrome as your Internet browser, any other software will not allow you to complete an online application.

If you experience technical difficulties with our recruiting site, email [email protected] or call (520) 838-3945 with specific technical error information.

La Frontera Arizona, Inc. is an Equal Opportunity Employer. We do not discriminate in hiring or in any other term, condition, or privilege of employment with regards to race, color, national origin, age, ancestry, religion, disability, sex, gender, gender identity, sexual orientation, marital status, familial status, or any status protected by law or regulation.

It is our intention that all qualified applicants and employees be given equal opportunity and that hiring and other employment-related decisions are based on job-related factors.

Thank you for considering LFAZ as an employer!