Director, Health Information Management

Position Summary

Functions in a management position, accountable for the day-to-day responsibilities including planning, organizing, and leading the Health Information Management and Coding departments within Med Center Health.

This position leads functions including record control and retention, hospital coding, ambulatory coding, transcription, cancer registry, and release of information.

Key decision maker within the framework of the organization’s philosophies, policies, and procedures for the assigned areas.

Establishes and maintains a budget for each department and works to optimize efficiency and effectiveness. Serves as a key leader in the middle revenue cycle and works to increase the efficiency of the overall revenue cycle.

• Minimum Qualifications
• Work Experience
• Four years of responsibility in Health Information Management experience required with focused skills and expertise in the area of management as either the Director or Assistant Director.
• Previous survey experience preferred.

Education

• Bachelor’s degree or equivalent education and experience required.
• Master’s degree preferred.

Certifications / Licensure

• Certification credential as either R.H.I.A. or R.H.I.T required.
• Leadership Performance Standards
• Delivering Results
• Leads and engages a service line or department(s) closely aligned to Med Center Health’s strategic initiatives and organizational goals.
• Identifies and recommends initiatives and programs for assigned area(s).
• Tracks and assesses the effectiveness of programs and practices and assures that goals and targets are met.
• Staffing and Development
• Hires, retains, trains and develops employees who have the appropriate level of job knowledge, skill and overall fit to the department and to the organization.
• Communicates job performance expectations and provides performance feedback that facilitates development.
• Actively addresses employee performance concerns through conflict-resolution and delivers progressive employee counseling actions appropriate to Med Center Health policies and procedures.
• Cultivating a Strong Workplace
• Actively champions employee engagement.
• Is well aware of employee morale and intervenes appropriately to maintain high levels of employee morale and engagement.
• Fosters a team atmosphere and facilitates open communications to support Med Center Health’s mission, vision and values.
• Encourages teamwork among direct reports; facilitates resolution of team conflicts and promotes respect between all team members and across the organization.
• Financial Performance
• Directs the department(s) financial performance and operational budget.
• Analyzes costs, develops programs to assure compliance with budgetary constraints and provides justifications for budget variances.
• Plans for the ongoing and future capital needs of the department with necessary analysis and documentation.
• Job Specific Performance Standards
• The duties listed below are a summary of the major essential functions of this position. The position may require other duties, both major and minor, that are not mentioned, and specific functions may change from time to time.
• Responsible for overall strategy of HIM services across the multi-facility healthcare system to ensure compliance with state, federal, and other regulatory or accreditation requirements.
• Evaluates processes and technology opportunities for efficiency across HIM and Coding applications.
• Responsible for compiling and reporting financial and statistical information to internal partners and Accounting and ensuring that productivity metrics for the departments are being upheld.
• Serves as the liaison and escalation point for department managers, physicians, and the CMO for HIM / Coding functions to facilitate a team approach to patient care.
• Advises the Vice President on issues pertaining to regulatory or The Joint Commission survey readiness within Med Center Health and helps maintain a constant state of survey readiness.
• Works with physicians and providers to improve the quality of documentation, ensure documentation is completed in an accurate and timely manner, and addresses issues with non-compliance with Med-Staff bylaws and other policies.
• Maintains compliance with our cancer accreditation and leads cancer registry and abstractors in accordance with standards set by the Kentucky Cancer Registry and the American College of Surgeons.

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