Administrative Assistant

The Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals.

We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more.

With offices strategically located worldwide, the Global Edge is known for the highest level of delivery for our clients and contractors.

Job Title : Administrative Assistant

Type of Role : Contract

Schedule : Onsite, Monday - Friday; 8am - 5pm

Position Overview

Our team is currently looking for an Administrative Assistant for a client in the Oil and Gas industry.

Responsibilities

• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including email notices, office correspondence, memos, and presentations.
• Coordinate and manage appointments, meetings, and conference room schedules.
• Ensure offices and other spaces are reserved for staff and visitors.
• Provide support with video conferencing equipment and set-up.
• Coordinate global and sometimes complex, travel arrangements including flights, hotels, and transfers.
• Organize visa and passport applications to meet relevant travel deadlines.
• Process expense reports and invoices.
• Provide overall administrative support to project teams and their staff.
• Schedule appointments and maintain calendars.
• Collaborate with other administrative staff on tasks and assignments for smooth workflow of organizational tasks and projects.
• Communicate with audiences around the globe including executive leaders, management, peers.
• Coordinate and support special projects as assigned.

Qualifications

• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Must demonstrate calm professional attitude and excellent interpersonal skills.
• Minimum of 5+ years’ experience in an administrative support role.
• An associate degree required or commensurate experience.
• Exceptional written and oral communication skills.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Strong relationship management skills with peers, colleagues, and management.
• Positive, high-energy individual.
• Exceptional organizational skills, including the ability to prioritize workload and multi-task while maintaining attention to detail and seeing tasks and projects through completion.
• Proactive; Flexible with unexpected and challenging changes; ability to work under pressure and to tight deadlines. Upholds the highest ethical standards.

Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, merit, and business need.