Legal Secretary

Posting Date

09 / 25 / 24

Application Deadline

09 / 30 / 24

Pay Range

$21.00 - $34.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Defender

About the Position

The Maricopa County Public Defender's Office is seeking a hard-working Legal Secretary with excellent communication and organizational skills to join our team.

The Legal Secretary provides secretarial support services to our attorneys, which include the preparation of legal documents, handling of case files, performing reception tasks, transcription, and analysis of data.

If you are highly motivated and love to work in a fast-paced environment, you are just the candidate we are looking for!

About Us

With over 400 employees the Office of the Public Defender is the largest of the five indigent defense offices in Maricopa County.

We are also one of the largest public defender offices in the country. Our office provides innovative, client-centered legal representation in the full range of criminal matters to clients unable to afford legal counsel.

Our attorneys and staff are dedicated to treating our clients with respect and dignity as we defend their constitutional rights in a court of law.

This is a fast-paced department with an opportunity to make a difference in the lives of the people we serve.

Proud to Offer

Work with a greater purpose

Tuition reimbursement

Exceptional work-life balance

Opportunities for growth and development within Maricopa County

Low-cost, high-value healthcare for you and your qualifying dependents

Paid vacation, sick time, and parental leave

Extensive wellness program, including healthcare premium discounts

Employee discounts for goods and services

Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

Learn more at Work With Us Maricopa County, AZ

We Require

Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings

High school diploma or GED

Post-secondary education may substitute for the experience requirement on a year-for-year basis

Must possess or obtain a valid Arizona driver's license upon hire

We Also Value

Criminal law office, indigent defense, and legal secretary experience

Secretarial experience, which includes dealing with law-related matters such as might be found in a law, insurance, or real estate office

Bilingual (English / Spanish)

Job Contributions

Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, or mechanical dictation in a fast-paced environment

Transcribe witness interviews from cassette tapes, CDs, anddigital recordings

Perform as a receptionist for assigned unit or floor, answer a multi-line telephone, screen and transfer calls, direct visitors, sort and distribute mail

Translate brief letters or documents into or from Spanish / English; compose brief Spanish letters; interpret for Spanish-speaking individuals;

interpret for visitors who speak Spanish

Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys

Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials

Support attorneys who represent persons who have been charged with and / or convicted of crimes, some of which may include traumatic subject matter

Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra / internet to answer questions for attorneys, staff, and clients

Hand-deliver and / or pick up documents / items onand off-site

May supervise clerical staff in the absence of a supervisor

Working Conditions

Emergency, exposure to traumatic subject matter (crime scenes, accidents, etc.), frequently changing tasks, decision-making, working in close physical proximity with others, public contact, and interaction with indigent defendants may be frequent occurrences

Ability to lift 10 - 25 pounds floor to waist and waist to shoulder

Selection Procedure

Only the most qualified candidates will be considered

Consideration will only be given to candidates who submit online applications

Candidates will be contacted primarily through email and their Workday online application profile

Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!