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Administrative Assistant

Administrative Assistant

ClaycoSaint Louis, MO, US
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Administrative Assistant

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

You will have the responsibility of providing high-level support to executive management staff for the Operations Department. This will include, but not be limited to, managing housing leases and associated needs for employees who are working out of town, triaging telephone calls, maintaining accurate, detailed, and easy-to-find records of all correspondence, scheduling meetings, monitoring email and voicemail (as requested and appropriate).

The Specifics of the Role

  • Coordinating with internal employees and management regarding housing needs and approvals
  • Coordinating with external leasing offices, landlords, utility providers, rental companies
  • Communicating with different departments within the Clayco Enterprise
  • Maintaining accurate, detailed, and organized records
  • Executing contracts (rental documents, employee travel agreements)
  • Invoice management and data storage
  • Market research

Requirements

  • Proficient in Microsoft Office (Outlook, Excel, Adobe, Word)
  • Strong organizational and time management skills
  • Works well on a team
  • Strong time management skills
  • Strong attention to detail and ability to multitask in a fast-paced environment
  • Ability to handle confidential information with discretion
  • Aptitude for learning new software and systems
  • Excellent communication and interpersonal skills (written and verbal)
  • Excellent troubleshooting / mediating skills
  • Experience working with diverse populations

    • Some Things You Should Know

  • Our clients and projects are nationwide
  • No other builder can offer the collaborative design-build approach that Clayco does.
  • We work on creative, complex, award-winning, high-profile jobs.
  • The pace is fast!

    • Why Clayco?

  • 2024 Best Places to Work Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
  • 2024 ENR Midwest Midwest Contractor (#1).
  • 2024 ENR Top 100 Design-Build Firms Design-Build Contractor (Top 5).
  • 2024 ENR Top 100 Green Contractors Green Contractor (Top 5).

    • Benefits

  • Discretionary Annual Bonus : Subject to company and individual performance.
  • Comprehensive Benefits Package Including : Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

    • Compensation

  • The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to : Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.
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