Sr. Meeting Manager

Job Description

Job Description

JOB OVERVIEW

FCCS Conferences are known for delivering an exceptional educational and learning experience for the Farm Credit System to further develop individuals and teams in their pursuit of increasing their professional skillsets and knowledge.

To deliver a well-executed event, we are seeking an experienced and highly organized Meeting Manager who can also provide logistical guidance and oversight to select steering committees and support the VP Event Management with other operational responsibilities.

The ideal candidate will use independent and sound judgment in managing assigned conferences and events, provide value and positive experience professionally, efficiently, and effectively to attendees, and will enhance net revenues to FCCS through expense management.

The Sr. Meeting Manager : Conference and Events works with internal and external clients throughout the conference planning cycle to ensure a first-class experience and reports to the VP of Event Management.

This role manages the Event Program Coordinator and provides coaching and guidance for this position.

FCCS provides a tremendous culture to its employees with a focus on work / life values. In addition to competitive pay and benefits, our Denver-based employees operate on a hybrid schedule, currently working remotely 3 days / week.

The benefits and bonus structure are unique and a competitive advantage for FCCS making us a Great Place to Work certified organization.

In addition to an annual bonus opportunity and competitive benefits, the salary range for this position is $75,000-$125,000 annually.

JOB RESPONSIBILITIES

The following provides a robust list of key responsibilities based on current operational processes and skill sets of the existing team.

FCCS constantly seeks to implement new processes and tools that improve efficiency and strengthen the quality of our programming.

With that, some of the following responsibilities may be modified, may become obsolete entirely, may shift to another team member / s, etc.

Transparency regarding roles and responsibilities is prioritized through the development of annual reviews and regularly scheduled check-ins.

Meeting Planning and Logistics Management

• Responsible for sourcing, contracting, and managing logistical arrangements for assigned events.
• Assures quality expectations are met in the identification and recommendation of conference locations.
• Works with internal stakeholders to identify needs, provide recommendations, adjustments, and advice as needed to insure successful implementation of event logistics.
• Oversees meeting details with appropriate staff members, including room set-up, catering, room block management, audio visual, accommodations, speaker, and staff housing, etc.
• Independently conducts site visits for assigned events. In the absence of site visits, employs site feasibility assessment, evaluation and selection that comply with FCCS brand and established budget parameters to recommend best-choice locations for assigned events.
• Develops RFP’s and manages vendor selection for assigned meetings, establishes, and maintains vendor relationships and negotiates vendor, supplier and facility contracts as needed.

Manages conference financial expense outcome, housing blocks, event details, identifies and secures vendors.

• Prepares menu planner and AV expense budget for assigned programs and events. Informs necessary internal stakeholders of any increases that would affect program budget.
• Contract negotiations to include review, interpretation, and fulfillment of binding contract clauses.
• Independently manages all facets of project work maintaining transparency on progress at all times.
• Handles assigned aspects of planning and executing virtual and / or hybrid programs as needed including troubleshooting technology, managing breakout / virtual waiting rooms.
• Handles shipment of program materials, orders shipping of in-house AV and Computer equipment in a timely fashion, orders supplies.
• Monitors project activity to ensure priority matters are brought to the attention of appropriate staff.
• Responsible for collecting and maintaining information on registration, schedule, and program in Cvent.
• Provides event information / content to marketing team for website and provide updates as needed.
• Oversee event setup, managing staff and vendors to ensure smooth operations.
• Coordinate on-site preparations, production, and event breakdown.
• Troubleshoot any issues that arise during events.
• Ensure compliance with legal, insurance, health, and safety regulations.
• Reconcile final billing and update all tracking documents to reflect actuals.

Steering Committee Support

Support steering committee in the development of conference programming and format through the management and facilitation of planning meetings (virtual and in-person), curation and presentation of content and speakers for consideration by internal management and steering committee that align with conference theme and committee direction and set up and support speaker connect calls.

Operational Support

• Provide management and guidance for Program Coordinator role on events team.
• Support implementation and use of project management tools and processes
• Support cross-departmental collaboration efforts related to the design and use of tools, communications, and stakeholder engagement.

JOB REQUIREMENTS

• Bachelor's degree in Event Management, Hospitality, or related field, plus a minimum of 7 years of progressive Meeting / Conference experience.
• Certified Meeting Professional (CMP) designation strongly preferred.
• Experience and proficiency in site research, hotel and vendor contract terms and conditions, contract negotiations, food and beverage, audiovisual equipment, etc.
• Strong knowledge of Microsoft Office to include Excel, Word, PowerPoint, Outlook, Sharepoint.
• Must be proactive and resourceful a creative problem-solver with strong organizational, time management and planning skills and be able to successfully manage multiple projects in a fast-paced environment.
• Strict attention to detail; work well under pressure while meeting tight deadlines and adjust to changing priorities.
• Self-driven individual with proven ability to establish strong working relationships with internal and external teams and enjoy working in a team environment but also can work independently.
• Strong digital literacy with experience or a demonstrated ability to learn, adapt and implement new technology.
• Must demonstrate strong verbal and written communication skills for working with employees at all levels of the company.
• Overnight travel as required (25-35%) to perform site investigations and onsite meeting management responsibilities. Extra hours are sometimes essential to meet deadlines and manage onsite logistics of events which may include working non-traditional hours such as early mornings, evenings, and weekends.
• Experience in a variety of collaborative applications, such as Zoom, Cvent Virtual Attendee Hub or other virtual delivery platforms.
• Experience with Cvent, Attendee Hub, event software preferred.
• Management / Event Planning experience in the corporate, non-profit association field or hospitality industry.

An Overview of FCCS. Our Expertise. Our Services.

FCCS was created in 1975 to help clients enhance their organizations and optimize their operations. In the 45 years since, we have :

• Expanded our business and consulting services to address the increasingly dynamic challenges of the marketplace.
• Introduced leadership development, governance, and talent management programs that have earned strong praise from boards, executives, and human resource officers, alike.
• Addressed the financial and operational concerns our clients face at the most pragmatic levels with legal consulting services, strategic risk management, and collective buying power.
• Diversified our clients and programs, bringing growth, new energy, and insight to our organization.

Headquartered in the Denver Tech Center, with approximately 50 employees, FCCS is proud to serve a variety of clients across the U.S.

We provide :

• Governance and Leadership Development
• Conferences, Programs, and Events for Professional Development
• Executive Coaching
• Thought Leadership and Professional Speakers
• Strategic Talent Management
• Merger, Acquisition and Corporate Finance Advisory
• Risk Management and Insurance Management
• Passkey Affinity Program

The unique blend of our expertise, services, programs, and conferences enables us to create enriching business solutions and help organizations to be more.

JOIN OUR GROWING TEAM!

Compensation :

• Competitive Salaries
• Annual Performance Bonuses

Benefits :

• 90% employer paid health insurance options.
• 10-12 paid holidays annually
• Open paid vacation time Supervisor Approved
• Generous paid sick time
• Generous 401k matching and other benefits
• Casual Dress Code
• Collaborative and welcoming work environment
• Great Place to Work Certified

Being certified as a Great Place to Work is a reflection of our collective efforts to foster a positive and inclusive workplace culture where everyone feels valued, supported, and empowered to do their best at work.

This achievement is a testament to the incredible dedication, talent and passion that each of our employees brings to our organization every day.

Click HERE to see the FCCS company profile on the Great Places to Work website.

FCCS is an equal opportunity employer (EOE).

FCCS may require job candidates to successfully complete a background check as a condition of employment.