Program Coordinator

Our client in the healthcare space is searching for a Program Coordinator / Executive Assistant to maintain their online grants management system for their Foundation & Corporate Giving program.

This is a contract position, supporting a maternity leave coverage on the team. Candidates with a background supporting non-profits and / or Corporate Giving programs highly preferred, as well as experience supporting Sales programs and entering data into a CRM.

Essential Functions :

Community Grants Management

• Maintain our online grants management system by helping applicants keep their profiles and user information up to date, adding installments with each quarter’s awards, reviewing old or abandoned applications / drafts and communicate with applicants about any changes in the system.
• Take thorough notes during the committee meeting.
• Document committee decisions in the Foundation’s grants management system after the Board Meeting.
• Maintain and file meticulous records of grantmaking awards, grantee reports, financial acknowledgements from nonprofits, and any changes to grantmaking policies.
• Review the Foundation inbox daily and manage the requests.

Foundation Development and Event Planning

• Execute plans for fundraising events and volunteer activities in partnership by managing the supplies needed, shipping and receiving, and managing the communication plan with the Corporate Marketing team.
• Support the creation of signage and marketing collateral for fundraising events and activities.

Perform other duties as assigned, including, but not limited to :

• Manage the Dollars for Doers submission and documentation process.
• Take notes during all committee and board meetings.
• Partner with international business units to create equitable messaging and marketing for their region.
• Create award letters, receipts and reports.

Job Qualifications

Bachelor's degree with at least 2 years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration.

In lieu of a bachelor's degree, candidates with at least four (4) years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration will be considered.

• Strong ability to use Microsoft Office suite, particularly Excel and PowerPoint.
• Ability to take a check list and execute the details autonomously.
• Working knowledge of a nonprofit organization and the unique operation requirements for this kind of a business.
• Strong verbal and written communication skills and the ability to present effectively to small and large groups.
• Proven ability to be organized and move work through multiple teams and partners within an organization.

Core Competencies - Candidates should embody these attributes :

• Takes Action : We embrace opportunities and challenges with a sense of urgency and enthusiasm.
• Instills Trust : We are genuine, committed, and act with integrity in everything we do.
• Drives Results : We set challenging goals, hold ourselves accountable, and measure results.
• Effective Decision-Making : We make timely and informed decisions that align with business goals.
• Customer-Centric : We put our customers at the center of all that we do.
• Builds Partnerships : We foster effective communication, teamwork and inclusion.
• Personal Development : We actively engage in learning and professional growth
• Continuous Improvement : We pursue innovative solutions and improve our business processes
18 days ago