Fiscal Analyst

Job Description

Job Description

Do you love diving into financial details and helping others understand them? As a Fiscal Analyst (Grants Reimbursement Specialist), you’ll manage grant budgets, ensure compliance with funder requirements, and collaborate with teams to keep programs running smoothly.

If you have a passion for accuracy, enjoy working with diverse stakeholders, and want to make a difference in a fast-paced, purpose-driven environment, this could be the perfect fit for you.

Ruby’s Place is an innovative and fast-paced $20M nonprofit committed to ending domestic violence and human trafficking. This is a full-time hybrid remote position, with great benefits and starting salary of $80,000 - $90,000, DOE.

Who We Are :

Founded in 1971, Ruby’s Place is a $20M nonprofit, and we are rapidly expanding. Our services include emergency shelter, various housing programs, mental health services, and other wrap-around services.

All of our services are trauma-sensitive and client-centered. Led by survivors, our team is committed to reflection, innovation, and connection, fostering a workplace culture that values diversity, equity, and the voices of those most impacted by violence.

Read Working at Ruby’s Place (below) to learn more about our workplace, benefits, and values.

What You Will Do :

Reporting to the Senior Fiscal Manager, you will ensure accurate invoicing of funders for grant revenue reimbursement. You’ll collaborate with both internal and external stakeholders to manage multiple grants and contracts from federal, state and local funders.

You will develop detailed knowledge of each grant’s requirements.

Key responsibilities include :

Grant Invoicing. Manage and administer the invoicing process, ensuring compliance with grant requirements and regulations.

Research and validate program spending and purchase orders, and collect supporting documentation.

Financial Analysis. Monitor and forecast grant budgets and spenddown. Perform financial analysis, and ensure accurate allocation of expenses across several grants.

Monitor subrecipients’ budgets and review invoices for accuracy.

Program Support. Support program leaders and internal teams with financial and contract insights to inform decision-making.

Translate grant / contract requirements into actionable information for non-financial experts. Provide proactive reporting, patient explanations, and reliable follow-through.

Who You Are :

The key qualifications for this position include the following.

• Prior experience in accounting, budgeting, or grants management. Experience with multiple grants, forecasting expenses, and ensuring spending compliance.
• Knowledge of federal / state billing and reimbursement rules. Strong understanding of reimbursable invoices and contract / grant requirements.

Experience with DOJ and HHS-funded projects is a plus.

• Proficiency in QuickBooks and MS Excel / Google Sheets. Skilled in building complex spreadsheets and using advanced formulas.
• Highly organized with a proven ability to plan, organize, execute and meet deadlines for multiple projects.
• Fast-paced, and ability to rapidly learn and adapt to changing circumstances.
• Strong personal initiative, reliability, and follow-through.
• Strong interpersonal communication skills to build positive, collaborative working relationships.
• Excellent analytical skills and a keen eye for detail.
• Bachelor's degree, preferably in Accounting, Finance, or related field.

Working at Ruby’s Place

This is a full-time, 40 hours per week, salaried position, with one day per week required in our Castro Valley Office. Note : Applicants must be located in the greater Bay Area.

Our outstanding benefits package includes medical, dental, and vision plans, life insurance, significant vacation, sick time, sabbatical, and immediate vesting in our 403(b) plan with a generous match.

Ruby's Place is led by survivors with a focus on reflection, innovation, and connection. We value diversity, and equity across all races, genders, sexualities, and abilities.

We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate an inclusive workplace that appreciates and emphasizes the voices of those most impacted by violence including women, individuals with disabilities, people of color, and the LGBTQ+ community.

We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.

We encourage those with lived experience with housing instability, trafficking, domestic violence, and interpersonal violence to join our team.

To Apply :

Send resume and cover letter.

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