Executive Assistant

Job Description

Job Description

We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership in a fast-paced legal environment. This is a contract position based in Denver, Colorado, offering an excellent opportunity to showcase your administrative expertise. The ideal candidate will excel in managing schedules, travel arrangements, and executive-level meetings.

Responsibilities :

• Manage complex calendars and schedules to ensure seamless coordination of executive meetings and appointments.
• Arrange and oversee travel plans, including booking flights, accommodations, and transportation for executives.
• Coordinate all aspects of travel, ensuring compliance with organizational policies and preferences.
• Prepare for executive meetings by gathering relevant materials, creating agendas, and taking detailed minutes.
• Act as a primary point of contact for communication between executives and internal or external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and tasks assigned by senior leadership.
• Maintain organized records and documentation for efficient retrieval and reference.
• Proactively identify opportunities to improve administrative processes and enhance productivity.
• Proven experience as an Executive Assistant or in a similar administrative role, preferably in the legal industry.
• Expertise in managing calendars, scheduling appointments, and coordinating executive meetings.
• Strong ability to arrange and manage travel plans, including booking flights and accommodations.
• Excellent communication skills, both written and verbal, with a detail-oriented demeanor.
• High level of discretion and ability to handle sensitive information responsibly.
• Proficiency in office software, such as Microsoft Office Suite, and other relevant tools.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.