Administrative Assistant/Corporate Reception

AppleOne is proud to present :

Part-Time Administrative Assistant and Corporate Receptionist needed to join exciting, growing Technology company!

The hours for the role are Tuesday-Thursday from 9am-4pm. The role is long-term, open ended.

This is an ideal role for someone pursuing an education in the sciences, engineering / technology / healthcare.

The role entails providing administrative assistance to Engineering, Marketing, Finance, and Executive Management teams, alongside fulfilling receptionist responsibilities.

Maintaining a professional demeanor is essential in all interactions with callers, visitors, job applicants, and suppliers.

Handling confidential information with utmost professionalism and discretion is paramount.

Essential Duties and Responsibilities :

• Professionally handle all incoming calls and direct them to the appropriate parties.
• Welcome staff, customers, vendors, and visitors courteously and professionally.
• Establish and manage records and filing systems across various management areas.
• Conduct research on issues or anomalies as requested by management.
• Offer general administrative support for the site, including procurement of office supplies, managing mail, and scheduling appointments and meetings.
• Assist in acquiring office and other supplies as needed.
• Oversee facility entry and exit to ensure visitor and staff safety and confidentiality.
• Coordinate the lunch program with vendors and arrange catering for hosted events as necessary.

Incidental Duties :

The above duties provide a general overview of the job's nature and level of work. They are not exhaustive, and additional responsibilities may be assigned by management as needed.

Education and Experience :

Bachelor’s Degree or equivalent work experience is required.

One year of general administrative experience, preferably in a professional setting.

Knowledge and Skill Requirements / Specialized Courses and / or Training :

• Proficient administrative skills.
• Ability to thrive in a professional office environment, offering high-level support to visitors, managers, and employees.
• Strong attention to detail with a high level of accuracy.
• Excellent telephone etiquette, employing a pleasant and professional phone manner. (Future)
• Familiarity with standard office practices and procedures.
• Effective communication and teamwork abilities.
• Exceptional organizational skills with the capacity to multitask.
• Professional appearance and demeanor.
• Ability to work independently with minimal supervision in a collaborative environment.

Apply today for immediate consideration. Contact Claudia Scrofani at AppleOne for additional information.

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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness.

All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here :

https : / / www.eeoc.gov / sites / default / files / 2023-06 / 22-088 EEOC KnowYourRights6.12.pdf

The pay transparency policy is available here :

https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay-transp %20English formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e-verify.uscis.gov / web / media / resourcesContents / E-Verify Participation Poster ES.pdf

Experienced (Non-Manager)