Faculty Affairs Administrator

Overview

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

Our Faculty Affairs office in the Department of Anesthesiology, Perioperative, and Pain Medicine is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website : https : / / med.stanford.edu / anesthesia.html

Responsibilities

• Gather materials to support appointments, reappointments, and promotions in the Clinician Educator line and Professoriate, as well as visiting appointments. Communicate with candidates and potential referees in accordance with School of Medicine policies and best practices, providing appropriate guidance.
• Maintain records documenting search, recruitment, and appointment / promotion processes. Track the progress of actions accurately using SmartSheets.
• Terminate the appointments of faculty who are leaving their positions. Guide faculty through the departure process.
• Process and track approved activities (e.g., resignations, exit interviews), and maintain appropriate documentation and communication. Support the Faculty Affairs team in implementing best practices in secure electronic filing.
• Coordinate logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
• Assist in coordination of visa process, as needed, for visiting appointments.
• Support the administration of the chair's office by greeting visitors (if on site) and referring questions to the appropriate personnel.
• Other duties may also be assigned

Qualifications

DESIRED QUALIFICATIONS :

Experience with Stanford School of Medicine personnel actions and related systems. Familiarity with SmartSheet, Adobe Acrobat, and Qualtrics.

EDUCATION & EXPERIENCE (REQUIRED) :

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED) :

Physical Requirements

Working & Other Details

The expected pay range for this position is $ 36.32 to 39.37 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https : / / cardinalatwork.stanford.edu / benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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