The Project Administrator (PA) contributes to the team by :
- entering accurate job data into various systems
- setting up the job folders
- reading the contract for job specific details
- ensuring the team is aware of any specific client guidelines
- selecting appropriate templates
- CSI Data
- AIA 703, 702
- requesting documents from the client
- coordinating and scheduling the site visit as needed
- establishing deliverable due dates
- conducting government research for the subject property
- uploading documents received
- completing assigned sections of the report
- manipulating photos into our template
- adding data from the Application for Payment to our spreadsheet template
- reviewing the final product for continuity and language
- converting all native documents into an electronic pdf deliverable and issuing it to the appropriate parties
- create and send an invoice
The PA is also responsible for :
- being the knowledge leader on company protocols and standards
- typical administrative duties such as receiving couriers, answering the phone, office and breakroom inventory
Skills Required
The successful PA will :
- display exceptional proofreading, editing, content reading, and formatting skills
- be able to communicate with appropriate outside parties via phone and email displaying a high degree of professionalism and confidentiality
- be comfortable conducting basic research by phone and online
- perform successfully in a self-directed manner as well as within a team
- diligently communicate with team to meet job deadlines
- respond to fluctuating work loads and changing priorities with a positive attitude
- organize details for multiple jobs, multiple clients, and multiple teams
- have exceptional attention to detail
- continually seek to learn about our clients, building systems, real estate transactions, and how to be a valued team member
- understand the nature of our business is demanding and that a certain amount of flexibility is critical, and overtime is sometimes required
- high school diploma or equivalent required
Software Skills
- Required Proficiency in Outlook, Word, Excel
- Beneficial experience with Teams, Office, CSI Data Format
Project Administrator - Construction
The Project Administrator (PA) contributes to the team by:. ...
Project Administrator - Construction
The Project Administrator (PA) contributes to the team by:. ...
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