Administrative Marketing Assistant

Job Description

Job Description

William Raveis Real Estate : A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends .

CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices.

WRRE is the only privately held firm offering the most complete set of best-in-class services : from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

One of our top producing real estate teams is looking for an administrative and marketing assistant to work directly under a team leader.

The position is a combination of basic administrative duties as well as creativity in marketing (direction provided). We are committed to delivering white glove service to our clients.

With a passion for excellence, we take pride in our innovative marketing and advertising strategies that set us apart in the industry.

As we embark on an exciting journey of growth, we are seeking a dedicated individual to join our team, someone who shares long-term vision and values and wants to be a part of our work family .

Skill set needed for the position :

• Must be a self-starter and comfortable working in a fast paced, small team environment.
• Must be a team player, willing to go the extra mile.
• Attention to detail, organization, and deadline management is a must.
• Strong writing and editing skills, as well as verbal communication needed.
• Must be able to work independently.
• Proficiency in Microsoft Word, Excel and Outlook, as well as Canva & WordPress. InDesign would be a plus.
• Must have own transportation and able to travel locally (between client listings, American Dream TV filming, basic administrative errands).

Responsibilities :

1. Administrative Responsibilities :

• Manage client files in our internal Skyslope management system (such as uploading documents and ensuring files are complete based off a checklist).
• Manage contact management system (Follow Up Boss) for Team Lead : such as, inputting new contacts received, file in appropriate categories as well as upload to digital newsletter database.
• Send paperwork to clients for e-signatures through DigiSign.
• Schedule staging, listing photography and American Dream TV filming appointments.
• Download weekly listing viewership reports.
• Organize events for team and clients.
• Support team agents with basic needs such as ordering and printing marketing collateral, envelopes, and sending digital newsletters.
• Maintain organization on our internal OneDrive storage system : such as folders for listings, paperwork, and photos.
• Help maintain Team Lead’s email and calendar on a daily basis.
• Order office supplies as needed (stamps, envelopes, business cards).
• Keep track of timelines

2. Marketing Responsibilities :

• Print, stuff and send envelopes as needed.
• Manage website and Google business page with new listings, sales, and testimonials.

3. American Dream TV :

• Schedule Shoots.
• Reach out to businesses to feature.
• Research business features and pull info for script design.
• Attend shoot.
• Take behind the scenes pictures & videos.
• Submit field notes from shoot for editing team.

4. Client Service

• Attend staging consultation and photo shoot.
• Ensure paperwork is complete and client has a copy.
• Drop off marketing materials & lockbox as needed.
• Order client gifts and deliver if needed.
• Create listing presentation and buyer consultation packets.

Company Description

William Raveis Real Estate, Mortgage & Insurance provides real estate, mortgage, insurance and settlement services to the consumer.

We have approximately 520 employees who make up our management, headquarters staff, mortgage, insurance and settlement companies.

Company Description

William Raveis Real Estate, Mortgage & Insurance provides real estate, mortgage, insurance and settlement services to the consumer.

We have approximately 520 employees who make up our management, headquarters staff, mortgage, insurance and settlement companies.