Admissions Assistant

Job Summary

Department-Specific Responsibilities

• Receives and sorts incoming applicant materials via physical mail and other sources; uploads student information and documentation to relevant databases.
• Maintains accurate applicant data in university databases, ensuring integrity of student information throughout the admissions process.
• Completes review of financial documentation for international applicants and admitted students.
• Maintains knowledge of multiple university databases to ensure efficient and accurate processing of student data.
• Responds to email inquiries regarding application data as required.

General Responsibilities

• Responds to inquiries from potential students, parents, high school teachers and counselors, and others regarding policies and procedures involved in applying for admission.
• Responds to requests for additional information; determines what material best suits the needs of prospective students and mails.
• Processes incoming applications and supporting documents; codes information sent for data entry; begins the process of creating applicant file.
• Provides clerical support to department including filing, preparing correspondence, and acting as an informational resource.
• Maintains databases and files on applicants and high schools; updating as necessary.
• Generates and mails letters of acceptance, letters of rejection, and other form letters to applicants.
• Verifies that applicants have paid application fee or have appropriate fee waiver and prepares transaction reports.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience.

Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Preferred

Some experience in a relevant field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Ferguson International Center

After an initial period of training that will take place in-person at the Ferguson International Center, this position may be eligible to work a hybrid schedule (mix between remote and in-person work).

Approval for hybrid work is dependent upon the work needs of the department and is subject to change based on university policy and business needs.

Advertised Salary

$16.00 per hour / $33,280 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level : Foundational

FLSA : Nonexempt

Job Function : Student Services

Job Family : Admissions & Recruitment

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications.

Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.

Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.

See Indiana University’s Notice of Non-Discrimination here which includes contact information.