Clinical Research Finance Analyst

We have an exciting opportunity to join our team as a Clinical Research Finance Analyst..

The Clinical Research Finance team within Sponsored Research Operations is seeking a Clinical Research Finance Analyst. This position provides post-award financial management of industry sponsored clinical trials, ensuring accurate and timely payments from clinical trial sponsors.

This position liaises with internal and external customers, consults with faculty, the Clinical Research Support Unit, and Departmental Administrative personnel regarding billing, accounts receivable, payment reconciliation and accurate and timely completion study closure process.

Job Responsibilities :

Financial Controls and Compliance :

• Perform work within the established goals and objectives for Research Financial Operations.
• Collaborates with investigator and study team to ensure accuracy and completeness of clinical trial billing.
• Manages Accounts Receivable, Reconciliation and Closeout Processes for clinical trials.

Position Specific :

• Completes timely and accurate invoicing process compliant with institutional policies, working closely with all parties and systems involved in the financial management of clinical trials.
• Tracks start-up and recurring fees and supports processes related to the recognition and transfer of fees to appropriate departments.

Takes steps to maximize reimbursement for clinical trial related work.

• Tracks revenue and provides reports as requested by office and department leadership, preparing active study reports for review and monthly distribution.
• Serves as liaison with research finance team on issues related to sponsor invoicing and clinical trial revenue.
• Monitors clinical research accounts and resolve issues (deficit or surplus) with appropriate study and departmental personnel.
• Matches payments to receivables in clinical research management system. Resolves issues with over or underpayment with study sponsor.
• Maintain required data bases to support monitoring active studies, invoicing and close out process.
• Assists in account management monitoring and close-out process as directed.
• Monitors central mailbox for invoicing related items.

NYU Langone Medical Center- NYU SCHOOL OF MEDICINE

Job Description : Analyst Clinical Research Account Mgmt

Planning, Organizing, Collaborating and Decision Making

• Performs within plan, established priorities and across multiple functional areas.
• Exercises initiative and sound judgment in performance. Escalates issues appropriately.
• Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner.
• Prepares in advance for meetings and maintains minutes and action items.

Monitoring, Quality Control, Reporting and Record Keeping

• Assists Billing Team Lead in developing exception reporting, performs routine quality control.
• Maintains an accessible electronic final copy of all external formal submissions.
• Provides guidance and departmental support related to the management and monitoring of industry sponsored studies

Quality Control (Improving Business Processes)

• Follows all SLAs and Procedures and assists in cross-training for staff.
• Exceptions are managed and resolved. Root cause analyses are performed when appropriate.
• Practices Continuous Improvement.

Communications

• Ability to communicate effectively with staff, peers, senior management and faculty.
• Positively represents the Institution when dealing with sponsors, outside institutions.

KEY COMPETENCIES :

• Understands and adheres to the principles of Research Administration and Compliance
• Follows NYU Policies and procedures
• Exercises good judgment and effectively prioritizes work
• Embraces the practice of Continuous Improvement
• Deliverables are accurate and timely.
• Leads and motivates others
• Change Agent
• Accountable, Collegial and Ethical

Minimum Qualifications :

To qualify you must have a Bachelor's degree in Healthcare Administration, Business, Finance, Accounting, or related years prior experience with invoicing, post-award finance or accounting in a healthcare or research setting.

Prior experience with PeopleSoft financials

Advanced Database and spreadsheet skills (Excel)Excellent communication skills verbal and written.

Preferred Qualifications :

Bachelor's degree in Healthcare Administration, Business, Finance, Accounting, or related degree.

3 years prior experience with invoicing, post-award finance or accounting in a healthcare or research setting.

Prior experience with PeopleSoft financials Advanced Database and spreadsheet skills (Excel) Excellent communication skills verbal and written.

Strong familiarity and knowledge of Microsoft Office.

Experience with Clinical Trials Management Systems preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.