ADMINISTRATIVE ASSISTANT 1 (PCN 051060)

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

What You Will Be Doing

This incumbent of this position provides essential administrative support to the Division of Innovation and Education Excellence (IEE).

This position is responsible for timekeeping, coordinating travel, and processing accounts payables for multiple teams within the division.

In addition, the position provides back-up administrative assistance to the Commissioner's office, manages division mail, and serves as the primary point of contact at the public reception desk in the Juneau office.

Mission and Culture

DEED is committed to providing information, resources, and leadership to schools, districts, parents, and the public in order to support an excellent education for every student every day.

Staff at DEED are engaged in meaningful professional work in support of Alaska's most valuable resource - its children.

The Administrative Assistant plays a vital role in ensuring an excellent education for every student, every day by supporting the IEE division team.

The IEE division team is committed to professionalism and courteous service. We embrace the values of integrity, accountability, and continuous improvement.

We take pride in providing support to Alaska's educators.

Benefits of Joining Our Team

Our work provides a variety of tasks and a mix of process oriented and project oriented work. Candidates will find opportunities for advancement within both our division as well as the Department of Education in general.

Working for our division will offer you the opportunity to hone your skills organizing and prioritizing work assignments, providing customer service and using a variety of computer software.

The Working Environment You Can Expect

This position is located on the 9th floor of the State Office Building in downtown Juneau. The collaborative work environment offers opportunities to work closely and cross-train with various staff members within the division and the department.

Who We Are Looking For

Our ideal candidate will have the following knowledge, skills and experience :

• Knowledge of general clerical equipment, software, processes, techniques, and professional standards to complete routine office work.
• Basic computer skills to be able to use software applications, databases, and automated systems to accomplish work.
• Customer service skills to interact with recipients of services (internal or external customers) in a way that provides accurate, timely, and effective information and service in a courteous and professional manner.
• Ability to pay attention to detail, to ensure accuracy and to verify correctness or errors in an individual part of a task or procedure.
• Experience successfully organizing activities, tasks, and projects that require accuracy, planning, and record keeping to ensure timely completion of tasks.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

Six months of any combination of post-secondary education, vocational education, and / or advanced-level clerical experience.

Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note :

Examples of advanced clerical experience include :

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status;
• using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures;

tracking expenditures; and completing necessary administrative paperwork according to regulations.

Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.

Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

NOTE : PLEASE READ THE FOLLOWING CAREFULLY

At the time of interview :

• Copies of your two (2) most recent performance evaluations, if available.
• A list of at least three (3) professional references with current contact information, if not already provided in your application.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page. Your application must be submitted by 5 : 00 p.

m. Alaska Standard Time on the closing date.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Transcripts can be attached at the time of application or provided at the time of the interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.

S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met.

If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note : Attaching a resume is not an alternative to filling out the application in its entirety. Noting, see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at : P.

O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area.

Requests for information may also be emailed to [email protected].

For applicant password assistance, please visit the reset password page.

For specific information about this position, please contact the hiring manager at the following :

Sammy Legg

Administrative Officer 1

907) 465-2885

[email protected]