Program Assistant (4263C) - Center for Long-Term Cybersecurity

Job ID

73263

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Location

Main Campus-Berkeley

Full / Part Time

Full Time

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

• The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence;
• the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice;

and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.

Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.

Departmental Overview

The Center for Long-Term Cybersecurity was established with a $15M grant from the William and Flora Hewlett Foundation to Berkeley to support the building of a new field of cyber-security research that is multi-disciplinary and global in scope, and that contributes to shaping long term policy in the field.

The CLTC is based in UC Berkeley's School of Information (I School), a graduate research and education community committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy.

Responsibilities

• Procurement and Payments (20%) :
• Manages the onboarding of suppliers
• Facilitates purchase orders for supplies, vendors, and event expenses.
• Processes payments, including reimbursements, vendor invoices, honoraria, stipends, and awards.
• Budget and Grant Tracking (20%) :
• Manages periodic CLTC Requests for Proposals (RFPs) processes, including writing and administering RFPs, tracking applications, managing review processes, owning internal and external communications, and overseeing the allocation of award funding;
• Assists in preparing budget for contract and grant proposals;
• Monitors CLTC expenses and pending reimbursements and provides financial reports to the Director.
• Scheduling and Events Support (15%) :
• Schedules large and small meetings, including but not limited to meetings with staff, faculty, potential, new and current donors, visitors, and prominent public officials.
• Assists in the organization of a wide-ranging set of stakeholder engagement activities, including private dinners and events sponsored by key partners.
• Coordinates travel arrangements for CLTC staff and key external stakeholders.
• Oversees administrative and logistical arrangements for CLTC engagements involving multiple parties.
• Compiles and completes documentation for expenses related to events, communications, and operations.
• Relationship-Building (15%) :
• Handles sensitive and confidential information regarding prospective donors and prominent community and government officials.
• Acts as a representative of the program and Director to high-level internal and external contacts on complex matters.
• Facilities and Operations (15%) :
• Recruits and hires undergraduate student assistants.
• Liaises with Building Manager and Facilities to meet needs of occupants of CLTC's shared office suite.
• Coordinates office relocation with multiple campus stakeholders.
• Maintains CLTC-specific applications, such as Salesforce, Slack, Shared Drives, Google Groups, and Google Calendars.
• Assists with onboarding of new CLTC staff, academic and visitor titles.
• Frequently makes recommendations to the Director regarding operational issues, then implements the decided upon course of actions.
• Research and Project Management (10%) :
• Independently prepares reports and research for the Director and CLTC research staff.
• Tracks ongoing projects and ensures deadlines are kept.
• Prepares highly professional and technical presentations with minimal direction and guidance.
• Communications (5%) :
• Prepares correspondence and other written materials, and proofreads such correspondence.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of common campus-specific and CLTC-specific computer application programs.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Ability to use sound judgment in responding to issues and concerns.
• Skill in managing sensitive and confidential information regarding prospective donors.
• Strong interpersonal and customer service skills sufficient to establish and maintain effective working relationships.
• Strong time management, including the ability to triage work based on priorities and time sensitivities.
• Ability to apply patience and discipline when dealing with logistical coordination under difficult circumstances.

Preferred Qualifications

• Experience with UC Berkeley financial and administrative systems.
• An interest in cybersecurity or technology.

Salary & Benefits

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.43 (Step 1) to $37.

61 (Step 9) hourly. This is a 100% FTE career position eligible for full benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.

Equal Employment Opportunity

The University of California is an Equal Opportunity / Affirmative Action Employer.

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