Administrative Assistant- Amityville School Nutrition

Job Description

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES :

• Notify manager of any difficulties or issues with the staff and problem solve as they occur.
• Receive and handle all telephone calls, when possible resolve any calls and minor problems dealing

with food service operations and any parent concerns .

• Maintain and prepare all attendance logs and process payroll weekly in ADP Rapid Pay System
• Oversee data entry in Culinary suite program for lunch accounts
• Complete all Work orders, equipment request for District needs.
• Maintain records for the school lunch program including daily meal counts and revenue, entering

into the Dine Central Revenue System.

Knowledge of POS Systems for all schools and ability to process all reports as needed and any documents for

staff training as required or needed.

Maintain knowledge of Mosaic POS system keeping in constant contact w / all persons in charge at

all schools.

• Complete all required Whitsons and State training
• Perform all functions for closing out each week and month, using Whitsons Standard closing

checklist.

• Assist General Manager with monthly data entry for inventory of all food, paper, cleaning supplies and USDA commodity.
• Ability to create, understand and post menus for all schools.
• Place food and paper orders as needed or required as per ordering calendar
• Complete Monthly marketing distribution
• Complete printing of all marketing materials, daily signage, monthly promotions for each school

building.

• Read, understand and implement all Whitsons Company policies effectively
• Help to train and cross train team members as needed. Work with Manager to conduct in servicing

classes for all team members on sanitation, safety, Haz-com and customer focus and all other

trainings as needed.

Assist General Manager in completing on site safety audits, and Quality Assurance Audits for

all schools.

• Complete all tasks assigned for Sales force as designated by the General Manager
• Perform the following functions in the Culinary Suitel Menu Program

o Print and distribute all production order records for each school weekly

o Gather and enter all finished production records into Culinary Suite Daily

• Assist General Manager in holding meeting with entire staff including Safety Scenario topics
• Assist General Manager in managing the team members daily including coordinating and assigning of all

substitute workers

• Attend all mandatory in-service programs
• Work as a positive, productive member of the food service team. Assume a leadership role in a

supportive and positive manner

• Help create a harmonious working relationship w / District staff including the General Manager
• Create positive working relationship with client and administrative personnel
• Possess basic cooking skills
• Maintain confidentiality
• Assist where needed throughout the District, including substituting at schools if necessary
• Support the goals, objective and mission statement set forth by Whitsons
• Other duties as requested by the General Manager.

Requirements

REQUIRED QUALIFICATIONS AND COMPETENCIES :

Education :

High School Diploma or Associate Degree

Computer Skills :

Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel, word, google docs)

Other Qualifications, Experience and Competencies :

• Business Acumen
• Good phone skills
• Ability to work successfully with others.

PHYSICAL DEMANDS OF THE JOB :

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.