Job Description
Job Title : Parish Administrative Assistant, Full time (35 hrs. / wk.)
Reports to : Business Manager and / or Pastor
Location : St. Joseph Parish Bradenton, FL
Overview
St Joseph Catholic Church is seeking a full-time Parish Administrative Assistant. This position is the first point of contact and sets the tone of the Parish environment and demonstrates courtesy, friendliness, and professionalism for anyone who visits the Parish;
as well as providing support for all office functions, including coordinating with all aspects of the Parish. Job duties include, but are not limited to the following :
Job Responsibilities
- Answer, screen, and route incoming calls to the pastor / office promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate.
- Maintains parish calendar and event calendars.
- Review, sort and distribute all mail accordingly.
- Update & Maintain office policies and procedures.
- Prepares letters, memos, forms, documents bulletins, emails, and faxes.
- Reporting as required.
- Assists with processing of deposits : misc. cash & checks received in the parish office and prepares collection bags.
- Maintains, ParishSoft sacramental records and Mass book, prayer list for sick, mass intentions, other Parish software databases.
- Schedules Baptisms, Weddings, Funerals and Burials.
- Assists with Parish functions.
- Other duties as assigned.
Requirements
- High School Diploma or equivalent
- 2-3 year of office experience preferred.
- Knowledge of Microsoft Office Suites and databases
- Excellent communications skills both written and oral
- Familiar with the Catholic faith
- Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
- Exhibits good judgment, is highly motivated and self-directed.
- Parishsoft experience a plus
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