Administrative Assistant Part Time

Job Description

Job Description

The Administrative Assistant has responsibility for performing front office duties, including answering the telephone and forwarding calls and messages, greeting program visitors, and providing clerical support to program administrators as assigned.

RESPONSIBILITIES :

• Word processing, including correspondence, newsletters, and other documents, as assigned
• Answering the telephone and the door in a professional and efficient manner, screen calls and refer callers to the appropriate person, receive and convey messages.
• May be required to maintain office equipment and supplies, and other duties as assigned
• May be required to process accounts receivable payments from clients
• Assist in organization and updating of client files
• Maintain an orderly and professional Main Office
• Welcome all visitors to the program
• Work is performed in an office environment with the use of office equipment.
• Daily interaction with employees and external business associates as required.
• Follow through with all Agency directives and assigned tasks and projects in a professional and positive manner, respecting supervision and constructive criticism
• Attend all required meetings and trainings, which may involve evening hours
• Demonstrate willingness to work cooperatively with colleagues
• Maintain a high standard of ethical conduct, including confidentiality, regarding children, parents, colleagues, the Agency, and the community
• Communicate respectfully to all constituents
• Physical, mental, and emotional ability to accomplish the job, including assisting in evacuating the building, which may include lifting children weighing up to 50 pounds, with or without corrective devices and accommodations
• The ability to read and write, to hear the conversational voice, to speak and be understood
• Other responsibilities as assigned

QUALIFICATIONS

• High School Diploma
• Experience working in an office environment with the general public
• Written / verbal communication skills, with diverse levels of people
• Competent typing and computer skills using Microsoft Office Suite and Outlook
• Polite and professional presentation with keen attention to detail and problem-solving skills.
• Organized and detail oriented.
• Ability to multi-task
• Strong interpersonal skills

Our benefits are competitive and include a 403(b) savings plan and generous time off.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Visit us at : www.ccab.org .

10 / 2023

This is a part time position 3-5 : 30 Monday through Friday - 12.5 hours a week.