Transactional Legal Administrative Assistant

ITS has a client in the Tampa, FL area seeking a Transactional Legal Administrative Assistant. This is a direct hire position with full benefits.

Essential Duties :

• Maintains regular and punctual attendance.
• Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms, indices, and other related documents.
• Receives, reads, and routes incoming mail.
• Transcribes dictation.
• Answers telephone and routine questions. Routes calls as needed to appropriate members within the organization.
• Manages appointments and maintains updated contacts.
• Calendars all relevant deadlines.

Other Responsibilities :

• Prepare attorney confirmation letters upon request by clients
• Respond to client requests
• Assist with due diligence in mergers and acquisitions
• Prepare, search, review and file Uniform Commercial Code filings
• Order and review certificates of good standing for business entities
• Prepare stock certificates for business entities
• Obtain federal employer ID numbers from the Internal Revenue Service for business entities and pension plans
• Prepare annual resolutions for business entities
• Prepare and file documents to amend formation and qualification documents in various states for business entities
• Prepare closing transcripts from transactions
• Prepare and maintain entity minute books
• Business entity research on various state agency websites
• Prepare and file annual reports for business entities with state agencies
• Assist with charitable registrations
• Assist with preparation and filing of franchise registrations
• Order certified copies of formation documents from state agencies
• Coordinate apostille process for documents from state agencies
• Prepare and file statutory agent updates and resignations with Secretary of State offices
• Performs other work-related duties as assigned and appropriate for specific area(s) of law as assigned.
• Attends staff meetings.
• Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional publications.
• Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job accomplishments.

Job Requirements :

Education, Experience and Skills Required :

• Transactional : 5 years (Required)
• Legal : 5 years (Required)
• Reporting and research skills.
• Advanced verbal and written skills including strong command of spelling, punctuation, and grammar.
• Interpersonal skills to maintain strong client and co-worker relationships.
• Highly organized and has acute attention to detail.
• Confidential.
• Dependable.
• Types a minimum of 60 wpm.
• Basic knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.
• Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.
• Minimum of high school diploma required.
2 days ago