Secretary II

Title : Secretary II

Shift : 9am-5pm Mon - Fri

location : New York NY 10011

Duration : 3+ Months

Duties :

• Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs.
• Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties.
• Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages.
• Schedules patients in MOSAIQ / ARIA (Dept electronic scheduling system) for services within the department consultations, follow ups, simulations, and brachytherapy procedures;

and outside the department diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary.

• Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ / ARIA and completes department registration in advance of consultation.
• Prepares new charts for patients to be seen in consultation, ensuring completeness of records required.
• Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician.
• Obtains demographic and financial information from patients and family in a professional and discreet manner.
• Establishes and maintains office records, documents and files.
• Photocopies materials as required; prepares correspondence
• Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office.
• Maintains good attendance, arrives to work on time on a consistent basis.
• Displays a positive attitude. Represents the department in a professional manner.
• Has the ability to problem solve and to work independently.
• Demonstrates ability to handle multiple tasks at one time and to prioritize work
• May be required to perform other duties as assigned or perform other duties when necessary.

Skills :

Three to five years of secretarial experience.

Demonstrated ability to type 75 w.p.m.

Computer literacy in word-processing and presentation software required

Strong interpersonal and communications skills and ability to interact with all levels of personnel