Assistant Director of Finance

Title : Assistant Director of Finance

Schedule : O n-site, St Louis, MO

Salary : $95,000

Bonus : + performance bonus

Benefits : retirement, healthcare, paid holiday, PTO, FSA / HSA, hotel discounts, wellness incentives

Department : Accounting / Finance

Position Overview :

This role is responsible for professional accounting tasks, ensuring the proper management of the hotel’s financial activities, including expenses, revenue, assets, and liabilities, while safeguarding company assets in a centralized accounting setting.

This position also includes leading and supervising the accounting team.

Key Responsibilities :

• Collaborate with the Director of Finance to assist with budget preparation, strategic planning, and goal setting.
• Contribute to or oversee month-end closing tasks, including reconciling income, preparing financial reports, reviewing trial balances, and generating financial statements for management review.
• Manage the daily accounting operations, assign tasks, and ensure completion of duties by the accounting team, while adhering to established accounting standards.

Address and report any significant concerns to management.

Enter general ledger data and journal entries as needed, ensuring daily transactions are recorded in accordance with accepted accounting practices.

Oversee bookkeeping processes, including the review of subsidiary ledgers.

• Handle tax-related tasks such as reconciliations, payments, and filing state, city, and federal taxes on a monthly, quarterly, and yearly basis, while maintaining accurate records.
• Perform and assist with balance sheet and bank reconciliations.
• Participate in inventory processes and validation monthly, organize credit meetings, and provide meeting minutes as required.
• Review accounts payable and receivable entries, oversee billing processes, and ensure timely completion of necessary schedules.

Other tasks may include managing deposits, issuing invoices, monitoring banking activities, and investigating discrepancies.

• Produce various reports, including daily, weekly, and monthly summaries, based on the reporting calendar.
• Conduct financial analysis, forecasting, and handle special projects when necessary.

Planning & Strategy :

• Foster collaboration with other departments through clear communication, particularly with Sales, Catering, Reservations, and Front Office teams.
• Audit payroll processes.
• Oversee the Accounting department in the absence of the Director of Finance.
• Interact with external contacts :
• Guests : Address billing questions and disputes.
• Regulatory bodies : Ensure compliance with legal and contractual obligations, and coordinate external audits.
• Train accounting team members and provide them with the tools they need to perform effectively.
• Undertake additional accounting duties such as payroll gratuity reconciliation, vendor payment audits, and overseeing income audits.

Act as the backup for the Director of Finance in their absence.

Support other related tasks as assigned.

Leadership Qualities :

• Commit to ensuring success for employees, guests, and stakeholders.
• Leverage resources across departments for collaboration.
• Inspire employees to perform at their best by creating a supportive and respectful workplace culture.
• Focus on the department's mission and contribute to the success of the hotel and company as a whole.
• Lead with integrity, serving as a role model for the team.
• Encourage the team to adopt and demonstrate company values and standards.

Additional Information :

Qualifications :

• Bachelor’s degree in Accounting, Business, or a related field.
• 2-5 years of supervisory experience in general ledger or financial reporting.
• Experience with HOAs and commercial real estate is beneficial.
• Proficiency in PC software, particularly Microsoft Excel.
• Excellent verbal and written communication skills, alongside strong interpersonal and customer service capabilities.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.

Employee Benefits :

We offer a wide range of benefits to support the well-being and financial security of our employees and their families, including :

• Medical, Dental, and Vision Insurance
• Health Savings Account with Company Contributions
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Leave
• Discounts at Sonesta Hotels
• Educational Assistance
• Paid Parental Leave
• Company-Paid Life Insurance
• Company-Paid Short- and Long-Term Disability Insurance
• Additional perks such as hospital indemnity, critical illness, and accident insurance
4 days ago