Executive Assistant

About Us :

Transteck Inc family of dealerships is one of the largest Heavy Duty Truck dealer groups with 14 locations and 4 body shops, in the North East United states.

We have over 200 factory trained technicians, over $7,000,000 in parts inventory and utilize state of the art facilities.

Our large size means that we have the resources to provide the best in class facilities, training and equipment while working with the industry leader in large heavy duty trucks.

But despite our size, our 14 locations located from Pittsburgh to New Jersey through Maryland to Northern VA are all small enough to get the personal touch needed to keep you trained and motivated.

All our facilities are kept clean and the pace fast as we strive to keep our customer trucks on the road.

The Position :

The ideal candidate will be responsible for supporting our sales team, and other departments within our dealership network.

You will be a key contributor to our company's success.

Responsibilities :

• Develop and post social media content
• Print New Truck Invoices Daily and enter truck information into CDK (Accounting system).
• Warranty Register new trucks into Daimler's system.
• Keep track of trucks that need to be registered by communicating with sales team to collect proper paperwork.
• Apply for various credits and keep track that money was received.
• Apply for additional warranties sold to customers.
• Keep updated log on unit deliveries from factory.
• Communicate with sales team about trucks that were delivered to customer late and request floorplan money accordingly.
• Retail Sell / ("Officially Closeout") all new truck sale deals.
• Keep track of files to ensure no deals are missed.
• Keep updated log of physical location of all units for monthly audits.
• Coordinate with Tags and Title team to complete monthly audits.
• Run Expense reports and track receipts for Sales and IT Managers.
• Assist Visitors.
• Manage all social media platforms (Facebook, LinkedIn, Instagram).
• Design posts (via Canva) and create content.
• Manage website and communicate with website engineering team.
• Assist Marketing Director with all marketing related campaigns.
• Communicate with Graphic Designer and thoroughly go over any graphics needs.
• Order all employee business cards, flyers, display items (banners, stands, signs) and company handouts (brochures, notepads, folders, pens, etc.).
• Pick up all ordered material from vendor / s and ship to appropriate dealerships / employees.
• Assist with planning department / company meetings and luncheons.
• Edit PDFs through Adobe for various departments as needed.
• Assist IT team with employee email troubleshooting (password resets, access issues, navigating Outlook portal, etc).
• Update company internal directory.
• Monitor and update on hold phone audio.
• Assist employees with desktop phone voicemail setup, password resets, and Caller ID changes.
• Work with phone management team to fix any Cisco phone related issues. (call routing, extension creation, employee mobile device application issues, etc)
• Monitor all company mobile wireless devices (cell phones, mifis, tablets).
• Order devices and create new lines for new employees, as well as assist with device upgrades.
• Track usage and update plans dependent on employees' device usage and current offers.
• Monitor bills for any price changes, and ensure invoices are paid.
• Communicate with Verizon / AT&T representatives about any possible needs.
• Assist any and all departments as needed with various impromptu issues.

Qualifications :

• Entry / Mid Level - Prior Experience is preferred
• College Degree Preferred, not required
• Proficient in Microsoft Office Suite
• Familiar with Apple products a plus
• Aptitude & Attitude - we'll teach you the rest
9 days ago