Asset Management Inventory Administrator-Temp

Job Description

Job Description

This is a temporary position, which will be based out of the Norwalk CT office 5 days / week. Approximately 12-week assignment.

Position Overview :

Primary job functions :

• Support Mitsubishi HC Capital America, Inc., (MHCA), Asset Management Department’s day-to-day functions by monitoring all Notice of Sales, work directly with MHCA’s external Dealer Network and vendors for inspection reports on inventoried assets, coordinate inspections, estimates and completion of repairs of MHCA’s distressed assets using vendors, MHCA’s dealer network, and Regional Sales Managers.
• Maintain MHCA’s website and sales avenues of off-lease and repossessed inventory, complete monthly reporting and support / maintain adequate internal controls within the asset management function.
• Responsible for coordinating, developing, implementing, soliciting end users, wholesales and unsigned MHCA automotive dealers while improving effective remarketing for more exposure to sell MHCA’s repossessed inventoried assets to new and existing buyers.
• Provide used truck evaluations and storage locations for retail credit, collections, and wholesale departments.

Commitment to Internal Control :

The incumbent accepts the responsibility for establishing and maintaining the internal control system associated with the essential duties and responsibilities of the functional areas that the incumbent manages.

Essential Duties and Responsibilities, include but not limited to :

List in order of time spent)

Remarketing :

• Collaborate with MHCA’s Management to develop sales avenues, vendor relationships, and strategies to improve remarketing efficiency and increase sales that can be used as a remarketing service provider for MHCA’s other lenders / businesses.
• Manage the efforts to promote, market and effectively sell any used, repossessed or off lease vehicles upon MHCA’s taking possession.

The management of these vehicles can include direct sales to dealers, retail, auctions, or other potential buyers. Confirm and identify buyers as end users or dealers by obtaining licenses and resale certificates, or by charging the applicable sales tax.

Return calls and emails regarding asset inquiries from various means of MHCA’s advertising such as : corporate website, machinery trader, truck paper, email / fax blasts, direct mailings, and the newly created sales avenues.

Perform follow up for photos, condition reports and reconditioning estimates adhering to a 2-week deadline from inventory date and ensuring completeness and accuracy.

Update the MHCA’s Asset Management inventory website with the condition reports and pictures obtained. Perform ongoing maintenance to the site to ensure that the information is current and accurate.

Reconditioning of inventory units : Search and shop for used / remanufactured parts and economical transportation methods.

Communicate with manufacturer to verify (if any) remaining warranty on late model year assets. Once authorized repairs are completed, request and follow up to obtain updated photos and a revised condition report.

If necessary, refer to executed dealer remarketing agreement to ensure discounted parts / labor pricing on repairs and reconditioning are being executed to MHCA’s policies.

Prepare and submit reconditioning, transportation, or remarketing invoices for payment.

• Check / follow up on notice of sale duration and expiration (10, 15, 20, N / A days) and bankruptcies. Work closely with the Collection / Secondary Recovery departments.
• Check persistently on administrative duties and balance sales / fees associated with the disposition of inventoried assets to maintain an overall acceptable recovery percentage adhering to MHCA’s mandated goals with respect to recovery on sales (>

65% of Net Investment) and inventory turnover (

• Confirm repo titles are filed for and received in timely matter (certain states require a condition report and / or mileage to begin filing process).
• Must ensure vendors uphold and execute duties legally and professionally to protect MHCA’s reputation.
• Manage, monitor, and respond to all email requests coming through the remarketing box accurately and in a timely manner.

Asset Management :

• Update repossessed assets in Asset Management database and IL10 for tracking.
• Follow up with dealers on the condition reports and pictures of our repossessed assets and coordinate the same with outside agencies when necessary.
• Update MHCA’s Asset Management Website and any other sales avenues with the condition reports and pictures obtained, while maintaining each to ensure that the information is the most current and accurate.
• Track and manage all repossessed and off-lease inventory.
• Ensure that all inventoried collateral is sale ready within 30 days of being repossessed.
• Remarket inventoried assets by soliciting offers from dealers and prospective third-party buyers, through direct contact and our various remarketing avenues.
• Handle auction activity by getting potential resale quotes, assigning, monitoring sales, and following for proceeds of sale on units sold through auctions.
• Prepare all documentation relative to the sale of MHCA’s repossessed collateral (i.e., 10 Day Notices of Sale, Bills of Sale, applications for repossession title, release letters to storing locations etc.).
• Work closely with Credit, Documentation, Funding and Accounting Departments to ensure that the sale and / or refinance of MHCA’s inventoried assets are completed in an efficient and timely manner.
• Collaborate with MHCA’s Management to develop new processes and strategies to improve remarketing efficiency and increase sales.
• Support, achieve, and maintain Company mandated goals with respect to recovery on sales, inventory turnover (
• Update Onbase with all invoices, bids, release letters etc. relating to the activity relating to the sale of the asset.

Used Truck Evaluations :

• Provide used truck evaluations within the appropriate SLA limits on retail credit, collections and wholesale used collateral transactions upon request by management, credit analysts and other applicable MHCA personnel.
• Leverage Black Book, auction results, equipment periodicals and historical sales data.

KPI’s (Key Performance Indicators) :

• Recovery percentage to annual budget
• Days in Inventory
• Call, Comment and Valuation turn time
• Sources : Activity reports, RSM, Valuation, and EOL Reports, and Weekly and Monthly Inventory Report

Responsibility and Decision-Making Authority :

• Develop, present to Asset Management, implement, and maintain enhancements to the Asset Management’s Website.
• Commitment to SOX compliance

Management / Supervisory Responsibilities :

Act independently to determine appropriate solution to locate and track inventoried assets

Qualifications :

• Bilingual is a plus.
• Ability to interact with MHCA management, MHCA approved vendors and sales accordingly to fulfill job requirements.
• Strong ability to adhere to strict management assigned deadlines.

Competencies :

• Thinking Skills Cognitive, Analytical, Creativity / Innovation, and Problem-solving
• Communications Oral, Written, Ability to listen, Ability to manage communications and transmit information
• Interpersonal Relationships Ability to work in a team and interpersonal communications
• Technical and Professional Strong computer software skills, thoroughness and detail-oriented
• Personal Qualities Autonomy, perseverance, and being organized
• Entrepreneurship Results-oriented and negotiation skills

Education and Experience :

• BA / BS : Business, Communications or Finance preferred or equivalent experience
• Minimum 5 years of similar related job experience, specifically in transportation asset management / remarketing.

Licensing and Certification : N / A

Tools and Equipment Used :

Company assigned laptop / virtual pc, copier, fax, phone, and other typical office equipment

Working Hours :

Hours may vary and will require some evening work; frequently requires working 40-45 hours / week depending on business needs

Travel :

• Hours may vary and will require some evening work; frequently requires working 40-50 hours / week depending on business needs
• Some travel maybe necessary.

Physical Demands :

• Digital dexterity and hand / eye coordination in operation of office equipment
• Light lifting and carrying of supplies, files, etc.
• Ability to speak to and hear customers and / or other employees via phone or in person
• Body motor skills sufficient to enable incumbent to move from one office location to another

The job description does not constitute an employment contract, implied or otherwise, other than an at will relationship and is subject to change by the employer as the needs of the employer and requirements of the job change.

The salary range is $28 / hour to $32 / hour.

The salary range is determined and based on internal equity, market data and ranges, applicant skills, prior relevant experience and education.