PROJECT COORDINATOR MANAGER

SUMMARY : Project Coordinators assist Project Managers and Construction Managers in planning and coordinating project materials and documents and tracking project milestones.

ESSENTIAL JOB FUNCTIONS :

• Perform Project Administration tasks
• Assist with pre-constructing planning
• Perform job starts and milestones.
• Ensure necessary documents have been received and are in place including purchase orders, notices to proceed, construction documents and work start notices.

Maintain document control

• Pull permits (Building, Electrical, Obstruction, Land Use, Zoning, MPCA), maintain the construction document and create underground locate tickets
• Set up site access including landlord notices, key control, working hours, etc.
• Perform Project Procurements tasks
• Issue and reconcile vendor purchase orders
• Place orders
• Perform Project Tracking Tasks
• Track crew's reporting, dailies, hours used, and report information to Project Managers
• Provide budget updates
• Create submittals and RFI
• Document meeting minutes and progress on larger projects.
• Submit supporting closeout for larger projects.
• Other duties as assigned.

QUALIFICATIONS :

• All employees must possess the ability to promote and model the Premise Core Values of :
• Be Ready to Learn
• Own the Result
• Build Trust
• Do the Right Thing
• Drive to Complete
• In addition to the above, other required qualifications for this role are :
• 1 to 2 years' experience as a Project Coordinator or similar role
• Strong organizational, problem-solving, and analytical skills; able to manage multiple projects, priorities and workflow
• Excellent verbal and written communication skills. Able to communicate effectively, clearly and succinctly through spoken and written forms with peers, management, and customers.

Able to effectively communicate with people at all levels and from various backgrounds

• Effective use of Premise provided software and tools including : Microsoft Office Suite, PDF Software, Project Management Software, and ability to learn other software, as needed
• Ability to prepare and interpret spreadsheets, schedules and step-by-step action plans
• Preferred qualifications are :
• Financial aptitude and basic understanding of revenue goals, profit, budgets, margin, invoicing, revenue recognition
• Valid driver's license and ability to maintain a clean driving record

OTHER REQUIRED COMPETENCIES :

Quick Learner - Learns quickly when faced with new opportunities or situations. Enjoys the challenge of unfamiliar tasks.

Quickly grasps the essence and the underlying structure of issues as presented and experiments as needed to find solutions.

Decision Making - Identifies and understands issues, problems, and opportunities. Compares data from different sources to draw conclusions.

Uses effective approaches for choosing a course of action to develop appropriate solutions. Takes action that is consistent with available facts, constraints, and probable consequences.

Most solutions, suggestions and decisions turn out to be correct and accurate when judged over time.

Follow Up - Monitors the results of delegations, assignments, or projects, considering the skills, knowledge, and experience of the assigned individual and the characteristics of the assignment or project.

Communicates time frames, gathers appropriate information and evaluates results.

Managing Through Systems and Processes - Can design practices, processes and procedures which allow managing from a distance.

Can make things work through others. Can see opportunities for synergy and integration. Can simplify complex processes. Understands how to separate or combine tasks into efficient workflow.

Knows what to measure and how to measure it. Gets more out of fewer resources.

Managing Work and Priority Setting - Effectively manages one's time and resources to ensure that work is completed efficiently.

Can identify and concentrate efforts on the more important priorities. Can quickly sense what will help or hinder accomplishing a goal and creates focus.

Can attend to a broader range of activities and gets more done in less time than others.

PHYSICAL DEMANDS :

While performing the duties of this job, the employee is regularly required to, stand, sit, walk, lift, talk, hear, see, reach, grasp and use hands and fingers to operate a computer key board, telephone, and other office equipment.

The employee must have the ability to occasionally lift up to 15 lbs.

WORKING ENVIRONMENT :

The employee performs the essential functions of this job in a normal indoor office environment. The employee must have the ability to occasionally travel to remote job sites that our outside.

Premise Inc. is an equal opportunity, affirmative action, veteran-friendly employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.

The duties and responsibilities listed in this job description are not all-inclusive and other duties may be assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.