About the Role
The Assistant Agile Project Manager is an entry-level position focused on supporting the Agile Project Management team in facilitating and documenting complex projects.
This role is critical in ensuring project alignment with strategic goals, maintaining project schedules, and assisting with stakeholder communications.
What You'll Do
Project Documentation and Coordination :
- Assist in developing and maintaining comprehensive project documentation, including scope, timelines, and milestones, using project management tools such as Airtable and Confluence.
- Help prepare project status reports and dashboards to keep stakeholders informed, ensuring data quality and timely updates.
Innovation Board Facilitation :
Lead the coordination and facilitation of the weekly Innovation Board meetings, which are essential for discussing, strategizing, and prioritizing digital initiatives at Old Navy Online.
Responsibilities include setting up the meeting space, preparing agendas, guiding the discussion to ensure all voices are heard, summarizing key points, and following up on action items to drive clear, actionable outcomes.
Actively work on enhancing the meeting format and processes to improve overall efficiency and effectiveness, ensuring that each session delivers maximum strategic value.
Meeting Support and Documentation :
- Coordinate and schedule project meetings, ensuring all necessary roles such as note-takers and timekeepers are clearly assigned.
- Facilitate communication flow within project teams and across departments, ensuring effective dissemination of information.
Support for Agile and Innovation Managers :
- Provide logistical and administrative support to Agile and Digital Capabilities Strategists, aiding in the execution of project plans and the monitoring of project progress.
- Support the training and development of new team members on project management best practices and IPO department procedures.
Who You Are
- Bachelor’s in a related field or relevant experience.
- Proficiency with project management software such as Jira, and particularly Airtable.
- Excellent organizational skills and the ability to manage multiple tasks simultaneously.
- Strong communication skills and proficiency in office productivity tools, including Microsoft Excel and PowerPoint.
- Knowledge of Agile methodologies and an understanding of traditional project management practices.
- Ability to work effectively in a team environment and support cross-functional collaboration.
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