Executive Assistant, San Francisco

Job Description

Job Description

We are seeking a polished, resourceful, and proactive Executive Assistant to support a lean and high-performing investment team at a leading private equity firm in San Francisco. This role offers the opportunity to work closely with experienced investors in a fast-paced, entrepreneurial environment. The ideal candidate is a self-starter who thrives in a dynamic setting and takes pride in delivering high-quality work with precision and professionalism.

Executive & Team Support :

Provide high-touch administrative support to a small team of investment professionals

Manage complex calendars, schedule meetings across time zones, and prioritize competing commitments

Coordinate domestic and international travel itineraries, including flights, accommodations, and logistics

Prepare internal documents, meeting materials, and briefing packets

Process expenses and maintain meticulous records in accordance with firm policies

Operations & Project Coordination :

Support investor presentations, pipeline tracking, and diligence coordination

Assist with document management, data entry, and CRM updates

Liaise with external partners, portfolio companies, and internal stakeholders on behalf of the team

Maintain high-quality standards in communication, formatting, and organization

Assist with office operations and team initiatives as needed

Firm & Culture Support :

Help plan internal team offsites, partner meetings, and investor sessions

Support recruiting coordination and onboarding logistics for new hires

Uphold firm values of integrity, collaboration, and excellence

Serve as a culture carrier, fostering a positive and professional team environment

Qualifications :

1–5 years of professional experience, ideally supporting senior executives or investment professionals

Prior experience in private equity, venture capital, investment banking, or financial services strongly preferred

Bachelor's degree preferred

Exceptional organizational and time management skills with superior attention to detail

Strong written and verbal communication skills

Proficiency in Microsoft Office and comfort with CRM or deal-tracking systems

Ability to anticipate needs and operate with judgment, discretion, and confidentiality

What We Offer :

$90,000 – $110,000 base salary

• Comprehensive benefits package

Exposure to private equity deal flow and investment operations

Opportunity to grow alongside a collaborative and ambitious team

Hybrid work environment in San Francisco