Executive Assistant

Executive Assistant

Hitachi America, Ltd. is seeking a highly professional and proactive Executive Assistant to support executives at our Santa Clara, CA office. This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations.

Key Responsibilities :

• Manage sensitive and confidential communications with professionalism and discretion.
• Draft and prepare high-level internal and external correspondence materials.
• Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.
• Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.
• Serve as a liaison between executives and internal / external stakeholders.
• Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.
• Coordinate executive events such as dinners, offsites, golf outings, and board meetings.
• Track and process expense reports and related invoices; support budget tracking and office administrative needs.
• Maintain office supply inventory and provide general administrative support as needed.

Qualifications :

Equal Opportunity Employer

Hitachi America, Ltd. is an Equal Opportunity Employer Females / Minorities / Protected Veterans / Individuals with Disabilities.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.