Clinical Administrative Assistant, School of Speech Language Pathology

The Clinical Administrative Assistant for the School of Speech Language Pathology (SLP) will provide administrative support to the clinical coordinator and associate clinical coordinator while also providing general administrative support to the School of SLP.

In supporting the delivery of the SLP program, the position advances the University’s mission and strategic plan by contributing to the development of skilled healthcare professionals who seek to lead while serving our communities and the world.

Duties

Responsible for management of the Clinical Coordinator of the School of Speech Language Pathology's calendar, requiring interaction with both internal and external stakeholders, assistants, and consultants, to coordinate a variety of meetings.

Maintain recurring administrative calendars and coordinate timing of action items for time-sensitive projects. Coordinate travel arrangements, lunches, meetings, and events on behalf of the Clinical Coordinator.

• Conduct a wide range of administrative tasks related to the clinical education component of the SLP program : Organize and maintain files;
• Process vendor payments, credit card billing, and reconciliations; Maintain and ensure the confidential and accurate storing and handling of contracts, clinical documentation, student documentation, and other related records;

Formulate and maintain spreadsheets and databases; Draft memoranda and reports; Prepare for meetings, including catering and meal requests.

• Manage office communications : e-mail, telephone calls, and incoming and outgoing correspondence, applying technological support solutions to improve efficiencies.
• Plan and monitor special projects for the Clinical Coordinator and the Associate Clinical Coordinator, proactively researching and determining available resource requirements;

utilizing appropriate technologies / methodologies to help administratively support project completion.

• Responsible for researching, developing, reviewing, and editing presentations, preparing documents, writing and editing reports, benchmarking, and researching data for presentations, conferences, seminars, and reports.
• Support the broader administrative functions of the College of Health Science during its development, including providing administrative support to college staff and personnel.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The College of Health Science is in its initial stages of development. As needs arise, the clinical administrative assistant must be adaptable and adept at responding to unexpected requests and responsibilities should they arise.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

• Required : Bachelor's degree. Strong interpersonal communication skills; Strong administrative support skills; Strong computer skills;
• Ability to organize, prioritize, and perform work while under pressure; Ability to proactively address issues and take initiative and ownership of projects;

Ability to maintain confidentiality of highly sensitive matters; Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.

Preferred : Two or more years of experience in an office setting and / or administrative position. Familiarity with Pepperdine University and its Christian mission.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range : $23.55 - $25.96 per hour