Executive Assistant - Security Clearance Required

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MITRE is seeking an Executive Assistant (EA) who will be responsible for supporting the SVP / GM, in our MITRE Public Sector (MPS).

The EA will execute all operational and administrative functions of the office while maintaining the highest level of personal and professional standards and conduct.

A successful candidate will have demonstrated recent experience providing executive administrative support for one or more executives within a large organization.

This position has a requirement to be on-site in our McLean, VA office.

Roles & Responsibilities :

In this dynamic, fast-paced role, your key responsibilities as a partner to the Officer, and EA team include :

• Learn and understand the SVP / GM’s goals and priorities to anticipate their requirements and work effectively and efficiently as a strategic partner.
• Manage and own the officer’s daily schedule and calendar. Prioritize requirements and effectively manage complex demands while providing a high level of confidentiality, poise, initiative, and tact.

Arrange appointments on the Officer’s schedule.

• Additional administrative support to be provided to a few direct reports to the SVP / GM. This support includes light calendar management, expense report filing and meeting planning logistics.
• Maintain consistent professionalism and diplomacy while working closely, often under time constraints, with highly confidential information and a diverse group of executives / officers, internal and external customers, managers, and support teams.

Expected to greet visitors.

Plan, coordinate, and support a variety of meetings and presentations including arranging for venues, room configurations, catering, preparing agendas, note-taking, assembling, and printing meeting materials, identifying audio-visual needs, etc.

This includes Sector All Hands, MPS Steering Committee meetings and other high-profile meetings / events.

• Prepare and produce communications on behalf of the Officer as well as materials including schedules, meeting read-ahead material and supporting materials as needed.
• Receive, screen, direct and at time respond to incoming communications and inquiries to include phone calls, visitors, emails, and mail.
• Collect, record, sort and file records and business documents according to company security procedures.
• Represent the Officer and their respective organizations in a professional and gracious manner.
• Collaborate with the entire Executive Administration team, to ensure that coverage is secured as necessary, and that executive administrative support is provided for all executives during business hours.
• Arrange for all travel in support of the Officer including preparing itineraries and ensuring all compliance processes are followed.
• Place orders for necessary supplies, track business related expenses and prepare and promptly process expense reports on behalf of the SVP / GM, MITRE Public Sector (MPS).
• Be available on an as needed bases when the Officer is traveling and be proactive in managing travel scheduling changes.
• Must demonstrate emotional intelligence and grace and respect when partnering with various stakeholders.
• Demonstrate strong self-organization and time management skills, with considerable emphasis on self-initiation, independent decision making, accuracy, adaptability, decisiveness and follow through on a broad range of administrative support tasks.
• Implement existing administrative standards, policies, and practices for the organization.

Basic Qualifications :

Typically requires a minimum of 5 years of related experience with a Bachelor’s degree; or 3 years and a Master’s degree;

or a PhD with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.

• Bachelor’s degree and a minimum of 5 years of related experience, or an equivalent combination of related education and work experience.
• Ability to obtain and maintain a DoD Secret clearance at minimum as well as civilian agency suitability.
• Ability to be in the office 5 days a week and provide occasional off hours support.
• Demonstrated recent experience supporting one or more executive or equivalent senior leaders.
• Exceptional Microsoft Office Suite skills (Outlook, OneNote, PowerPoint, Excel, SharePoint, and OneDrive).
• Proficiency using MS Teams and Zoom communication tools, VTC technology, and tablets.
• Experience making travel arrangements and using travel and expense software (e.g., Concur).
• Strong interpersonal, written, and verbal communication skills and the ability to collaborate with MITRE management, staff, and clients.
• Ability to quickly adapt to schedule changes in a fast-paced environment.
• Works independently and proactively to support the needs of the officer; requires approval on matters of significant importance.
• A keen eye for detail with the ability to identify, assess, and proactively respond to mitigate or correct unforeseen obstacles.
• This position requires an onsite requirement of 5 days a week.

Preferred Qualifications :

• Bachelor’s degree with 10 years of experience or a master’s degree
• Knowledge of latest mobile technology (e.g., iPhone / iPad).
• Experience working within a highly matrixed organization supporting VP and / or SVP level officers.

This requisition requires the candidate to have a minimum of the following clearance(s) :

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s) :

Secret

Work Location Type : Onsite

Onsite

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