Executive Administrative Assistant

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The Best Players Need the Best People.

This position reports to Vice President Board Administration. Executive Administrative Assistant supports Board Administration team with a focus on calendar management, document editing, drafting schedules, tracking follow-up items, travel planning / expense allocation and preparing for meetings with senior leadership.

Qualifications :

• Bachelor's degree in communications, business or related field. An equivalent amount of education and experience may be substituted.
• Minimum ten years administrative support experience for senior level management required.
• Minimum 3 years experience working with C-Suite Executive(s).
• Legal or Corporate Governance experience preferred.
• Proficient in Microsoft Office skills, including Outlook, TEAMS, One Drive / SharePoint, Word, PowerPoint, Excel.
• Experience with web-based board portals / collaboration software.
• Proven ability to earn trust and respect confidentiality.
• Excellent communication skills, verbal and written.
• Deadline oriented with proven ability to multitask and adjust priorities quickly in a fast-paced environment.
• Must be willing to work evenings, weekends, special events / meetings, and holidays as business needs require.

Responsibilities :

• Calendar support and scheduling in close coordination with executive support team and external constituents.
• Edit / track documents in Office Suite and ensure records are appropriately archived.
• Assist in distribution of confidential, time-sensitive communications to Board of Directors in coordination with Vice President.
• Manage Board Directory and contact information, including committee assignments and terms.
• Assist in research of company records / communications, as needed.
• Obtain advance documents for meetings, in line with planned agendas.
• Work with Vice President to prioritize follow ups and ensure handled in designated timeframe.
• Distribute credentials / tournament tickets to key constituents, upon request.
• Plan travel and allocate expenses for team members.
• Back up support to other team members, as needed.
• Special projects or other duties as assigned.
2 days ago