Responsibilities
- Schedule and organize meetings - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
- Arrange travel plans and compose itineraries, obtain necessary travel documents and visa coordination
- Allocate and process expenses for executives using the Concur expense management system
- Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance which includes sitting at reception as needed
- Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives.
Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
- Perform other related general administrative tasks for executives as assigned and required
- Use US Mail, FedEx, and other services to send and track priority mail
Qualifications :
- Bachelor's Degree and 4+ years of corporate office experience in a similar position
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
- Ability to switch gears easily and demonstrate flexibility in different coverage assignments
- Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate action
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy
- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
- Experience supporting a group of executives in a corporate environment highly preferred
- Team-oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint. Must have concur experience
- Working knowledge of office administrative procedures and operating standard office equipment
- Experience in finance industry is a plus but not required
Compensation :
Up to $90k depending on experience
ANY-Temp
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